The Top Printing Industry Trends of 2025

Submitted by Karla Metzler on
The Top Printing Industry Trends of 2024

Printing remains a crucial part of industries like education, healthcare, and legal services. While digital transformation is growing, printers are evolving with new technologies to stay relevant in today’s business landscape. From AI-driven automation to affordable production printing for e-commerce, 2025 is shaping up to be a transformative year for the printing industry.

In this dynamic landscape, businesses must keep up with emerging trends to facilitate and improve their productivity.  

At Strategic Technology Partners of Texas (STPT), we stay ahead of industry trends to provide businesses with the best printing solutions. This year, we’re highlighting seven key trends shaping the printer industry in 2025. We’ll be covering new technologies, cost-saving innovations, and smarter printing solutions.

So, whether you're a business owner, an entrepreneur, or an individual consumer, this article is for you. In the following sections, we'll delve into these trends, offering insights and analysis to help you navigate the evolving printing ecosystem. Let's dive in!

Top 7 Trends in the Printer Industry for 2025

1. AI-Powered Printer Apps & Workflow Automation

Apps are a key part of today’s printing experience, allowing users to streamline workflows, access cloud-based storage, and even edit documents directly from their printers.

However, 2025 marks a shift toward AI-driven apps and capabilities that enhance productivity even further.

Examples include:

How else can AI optimize printing? Read: How is AI Transforming Printers Today?

2. IT & Digital Services Take Center Stage

Printer manufacturers are no longer just selling hardware; they’re also investing more in IT and digital services to meet evolving business needs. In 2025, companies like Xerox, HP, and Ricoh are focusing on solutions that bridge the gap between physical and digital workflows.

For example:

  • Xerox Capture & Content Services help businesses digitize, process, and automate document workflows for better efficiency.
  • HP Managed Print Services (MPS) are integrating AI-powered security monitoring to protect sensitive business data.

This shift reflects the growing need for end-to-end digital transformation solutions, making it easier for businesses to future-proof their print environments.

3. Innovations in Inkjet Printing

While laser printing dominates office environments, 2025 is seeing a surge in inkjet advancements. These advancement particularly highlight high-speed business inkjet printers designed to compete with laser models in terms of cost and efficiency.

Key innovations include:

  • Epson’s PrecisionCore Inkjet Technology, which enables efficient ink usage and low power consumption, requiring less energy.
  • HP’s Bonding Agent works with PageWide Web Presses to improve print quality on low-cost uncoated paper. It also helps reduce ink usage, leading to cost savings.
  • Xerox’s Inkjet Production Presses, making high-volume inkjet printing more affordable and accessible for businesses.

Want to know if inkjet or laser is right for your business? Read: Inkjet vs. Laser: Which Printer Is Right for You?

4. Affordable Production Printing for E-Commerce & High-Volume Needs

With the rise of e-commerce, businesses are printing more packaging materials, invoices, labels, and marketing inserts. Printer manufacturers are responding by offering more cost-effective production printer options tailored to small and mid-sized businesses.

For example:

  • The Xerox PrimeLink C9200 Series delivers high-volume, professional-quality prints without the cost of a full-scale production press.
  • HP Indigo Presses offer on-demand printing for high-quality marketing materials with lower operational costs. 

Fast, high-quality prints are becoming critical for e-commerce businesses, helping them scale without outsourcing print jobs.

Learn about the differences between production printers and office printers here.

5. Cost-Conscious Printing & Managed Print Services

With inflation and rising costs, businesses are focusing more on cost-effective printing solutions in 2025. Many are turning to Managed Print Services (MPS) to reduce expenses by optimizing printer fleets, monitoring toner usage, and lowering print volume.

For example, STPT’s e-Valet MPS program helps businesses cut print costs while ensuring they have the right equipment for their needs.

Considering Managed Print Services? Read: Is Managed Print Services Right for Your Business? 

6. The Growth of Cloud Print Management

Cloud-based print management continues to gain traction as businesses move away from on-premise print servers. With more hybrid work environments in 2025, cloud print solutions allow employees to print securely from anywhere.

For example:

  • Y Soft SAFEQ Cloud provides businesses with a fully cloud-based print infrastructure, eliminating the need for on-site servers.
  • Xerox Workplace Cloud solution allows seamless printing across multiple locations with centralized management tools. 

Want to explore cloud print management for your business? Read: What is Cloud Print Management?

7. Sustainability & Eco-Friendly Printing Initiatives

Sustainability remains a major focus in 2025 as printer manufacturers aim to reduce their environmental impact. Companies like Xerox, HP, and Epson continue to invest in energy-efficient printers, recycled toner programs, and carbon-neutral initiatives.

For example:

  • Xerox’s Everyday Toner cartridges are recyclable via the free Xerox Green World Alliance supplies take-back program.
  • HP’s TerraJet Toner Cartridges are made up of 35% recycled plastic
  • Epson’s Heat-Free Printing Technology has low power consumption because it doesn’t use heat to warm up.

Looking for more sustainable printing practices? Read: Top 5 Best Eco-Friendly Printer Paper Options.

Future-Proof Your Print Strategy

As we enter 2025, businesses must adapt to emerging printing trends to stay competitive. Whether it’s AI-powered workflow automation, digital services, or cost-conscious print management, the future of printing is about efficiency, flexibility, and innovation. 

If you want to learn about cutting-edge printing solutions and how they can help your business, please contact us. Our business consultants are available to provide industry insights and help you find a solution tailored to your specific needs.

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