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Xerox, founded in 1906, is one of the most popular printer brands in the world of office printing equipment.
With one of the most expansive product catalogs on the market, it can be overwhelming to look through and figure out which machine is right for you.
That’s where we come in! As a Xerox Diamond Solutions Partner and Authorized Agent for nearly 40 years, we’ve accumulated a lot of knowledge about their products.
This guide is designed to provide you with expert insights into all the machines in Xerox’s lineup. By the end, you’ll have a clear understanding of what to look for and feel confident in your choice. Here are two things you’ll learn in this blog:
- If Xerox is the right brand for you.
- And which category of Xerox machines you need to look into if you’re looking to purchase a new printer/copier.
Choosing the right printer for your company is essential. If you buy a printer that can’t handle your print volume and overall printing goals, it could lead to more service issues.
We’ve seen it happen with customers before: frustration mounts when daily document tasks get interrupted. These tasks are vital in any workplace.
By reading this guide, you’re on your way to finding the right printer and avoiding that headache.
Let’s dive in! Here’s Your Ultimate Guide to Xerox Machines:
Note: Xerox updates its catalog regularly. This Guide will be updated to keep you informed about any changes to Xerox machines. Be sure to check back and read the updated Guide whenever you need it!
All photos courtesy of Xerox.
What are the Types of Xerox Machines?
When it comes to categorizing Xerox office products, there are two main approaches. The first is by their functionality.
There are three main categories that become increasingly advanced: single-function printers (both color and black-and-white), multifunction printers (also color and black-and-white), and advanced multifunction printers (in color and black-and-white).
Single-function printers are designed just for printing, making them great if you only need to print documents. Multifunction or all-in-one printers, on the other hand, do a lot more! They can print, copy, scan, and fax, giving you plenty of options for handling your paperwork. Advanced multifunction printers take it a step further with even more finishing options. We’ll dive into those details later.
Another way to explore the Xerox catalog is by looking at A4 and A3 machines.
So, what do A4 and A3 mean? Let’s break it down:
A4 printers handle letter-sized (8.5” x 11”) or legal-sized (8.5” x 14”) paper. Xerox has options for both color and black-and-white printing with these printers.
A3 printers are larger and can print specialty media, including tabloid-sized prints (11” x 17”). You can also find these options in both color and black-and-white.
Read our blog on the differences between A3 and A4 printers for more information.
Different Workgroup Sizes
Now that we’ve covered the types of printers Xerox offers, let’s dive into which workgroup sizes each printer is best for. Each printer on Xerox’s website is tailored for a specific work environment. Here’s a simple breakdown:
Personal or Home Office Printers: These compact printers work great for small teams of 1-10 people.
Office or Business Printers: Also known as Xerox Workgroup printers, these come as single-function or all-in-one models. They’re perfect for small to medium-sized offices with around 1-20 users.
Production Printers: For offices that handle a lot of printing, these advanced models are the way to go. They come with more features and are ideal for tasks like publishing, mailing, packaging, and photo printing. These printers are designed for experts in graphic communication and large volume printing.
Chapter 1: Xerox Machines for Personal/Home Offices
Let’s start by exploring the smaller machines in Xerox’s catalog. Think of these as your typical home or small office printers.
But don’t be fooled – they’re more robust than many printers you’d find at your local Staples or Office Depot. While they work great for home offices, they can also support some small to medium-sized businesses, depending on your monthly printing needs.
To keep things simple, we’ll present these printers into two groups: Xerox’s single-function printers, which only print, and Xerox’s multifunction printers, which can print, copy, scan, and fax.
Xerox's Single-Function Printers for Personal/Home Use
Here are the six single-function printers that would be a good fit for home offices and small businesses:
- Xerox C230, Xerox C310, and C410 (Color)
- Xerox B230, Xerox B310, and B410 (Black-and-white)
The Insider’s Insight
• You can expect these printers to handle a monthly print volume of around 1,500-20,000 pages per month.
• The estimated workgroup size for these machines is between 1-10 daily users.
• How fast can these machines print? Their print speeds range between 24-50 pages per minute (ppm).
• No need to stress about making room for one of these printers: They range from around 15-46 pounds.
• Pricing: Prices range around $210-$800
Key Feature: Each of these machines comes with mobile printing capabilities and they are built with Wi-Fi connectivity.
A picture of the Xerox C230:
Xerox's Multifunction Printers for Personal/Home Use
Xerox offers eight multifunction machines that are excellent choices for a home office or for personal desktop use. Here’s a quick look at these reliable options:
- Xerox C235, Xerox C325, and VersaLink C415 (Color)
- Xerox B225, Xerox B235, Xerox B305, Xerox B315, and VersaLink B415 (Black-and-white)
The Insider’s Insight
· • These eight multifunction printers have a recommended monthly print volume ranging from 1,500-20,000 pages
• Workgroups of 1-10 daily users would be ideal for these printers.
• Print speeds range from 24-50 ppm.
• Just like the single-function printers above, these machines won’t take up a lot of desk space.
• Pricing: Starting at around $200-$1,299
Fun Fact: These machines, like all of Xerox’s, are EPEAT certified, which means they meet the criteria set forth by the Global Electronics Council (GEC) for design, production, energy use and recycling.
A picture of the Xerox B315:
Don’t know what to look for in your next printer? Download your free Guide to Purchasing or Leasing a Printer for Your Business and make sure you get the right machine the first time.
Chapter 2: Xerox Machines for Office/Business Use
Now that we’ve explored Xerox's smaller machines, let’s focus on the core of their lineup: traditional office machines designed for small and medium-sized businesses. These are the types of office printers and copiers you likely know if you’ve spent time in an office.
We’ll cover these office printers in four groups: color A4 machines, black-and-white A4 machines, color A3 machines, and black-and-white A3 machines.
Xerox's Color A4 Printers
Here are the four color A4 machines in Xerox’s catalog:
Note: The Xerox C410 and VersaLink C415 are suitable for both personal use and small to medium-sized offices.
The Insider’s Insight
• To remember what type of A4 machine you have, just look at the last digit of its numbers: If it ends in “0” (like C410 and C620), it’s a single-function printer that only prints. If it ends in “5” (like C415 and C625), then it’s a multifunction printer that can print, copy, scan, or even fax.
• These four machines are recommended to handle a monthly print volume of 10,000 to 20,000 pages.
• Their print speeds vary from 42 to 52 pages per minute (ppm), with more advanced models printing faster. For example, the VersaLink C620 will be quicker than Xerox C410.
• All of these machines can be used as desktop units, but you'll probably end up using them as floor-standing units once you move beyond the Xerox C410 and C415. They’re heavier than typical home office Xerox machines but not as large as A3 models.
• Pricing: Starting at around $700-$2,999
Did you know? Xerox is widely credited with creating the first xerographic plain-paper copiers in the 1900s.
Xerox's Black-and-White A4 Office Printers
Now that we’ve talked about color printers, let’s dive into Xerox’s black-and-white A4 printers.
- Xerox B410 and VersaLink B415
- VersaLink B620 and Versalink B625
Note: The Xerox B410 and VersaLink B415 is suitable for both personal use and small to medium-sized offices.
The Insider’s Insight
• Just like color A4 printers, the black and white models follow the same rule: Models that end with "0” are single-function (they only print), while models that end with “5” are multifunction (they can print, copy, scan, and fax).
• Generally, black and white machines can handle more pages per month than color printers. You can expect them to print or copy between 20,000 to 30,000 pages every month, depending on the model.
• These machines can also print at impressive speeds of 50 to 65 pages per minute (ppm).
• The lower-end models in the A4 category (like B410 and B415) may be desktop printers, while the others work better as floor-standing units. If you choose these, you’ll likely need to add extra paper trays and a stand.
• For the Xerox B410 and B415, expect about 1 to 10 daily users in a workgroup. The other two models can handle around 5 to 20 daily users.
• Pricing: Starting at around $800-$2,799.
Check out our blog on the VersaLink family of printers to learn more about all of Xerox’s VersaLink machines.
A picture of the Xerox B410:
A picture of the Xerox VersaLink B625:
Xerox's Color A3 Office Printers
We’ve covered A4 machines, so now it’s time for the big ones: A3 machines. Let’s start with the color devices in Xerox’s A3 category of printers:
The Insider’s Insight
• These powerful color machines can handle a monthly print volume of 5,500 to 30,000 pages on the VersaLink models and 12,000 to 40,000 pages on the AltaLink models.
• Ideal for workgroups of 10 to 25 employees or more.
• All the printers listed above are multifunction machines, meaning they can print, copy, scan, and fax. The only exception is the VersaLink C7000, which only prints.
• You can expect print speeds ranging from 20 to 70 pages per minute (ppm), depending on the model.
• Make sure you have enough space for these machines—they can weigh up to 350 pounds or more!
• These machines come with Xerox ConnectKey technology, featuring a helpful App Gallery and strong security from companies like Trellix (formerly McAfee) and Cisco.
• Pricing: Starting at around $1,800-$20,100
A picture of a machine from the Xerox AltaLink C8200 Series:
A picture of a machine from the Xerox VersaLink C7100 Series:
Xerox's Black-and-White A3 Office Printers
Let’s wrap up this chapter by going over the black-and-white A3 machines:
The Insider’s Insight
• The VersaLink models can safely print between 13,000 and 17,000 pages each month, while the AltaLink models can handle a hefty 50,000 to 100,000 pages monthly.
• If you guessed that the AltaLink machines are the more advanced models, then you are correct! They can meet the needs of large businesses that print big volumes.
• The AltaLink printers are also heavier—the AltaLink B8270 model weighs about 319 pounds. And if you want to make them even more capable, you can add print finishers like automatic stapling or hole punching.
• These printers come with all the latest Xerox features we discussed earlier. Plus, the new 8200 Series models include pre-defined security templates to help you set up protection quickly and easily. Learn more about the latest features in the AltaLink 8200 Series here.
• Pricing: Starting at around $5,900-$21,000.
Interested in any of the machines so far? Click here to request a quote for a free estimation of what you could expect to pay for your desired Xerox machine. You can also use our product configurator to browse through models and configure your own.
Chapter 3: What Are the Different Types of Xerox Production Machines?
Let’s get into the heavy duty machines! This chapter focuses on production printers, which we’ll split into two categories: light production and heavy production.
First, let’s clarify what we mean by production printers.
These are printers designed for workgroups that print a huge number of documents—anywhere from 50,000 to over 1,000,000 pages a month! They often handle special media, too, like calendars, booklets, pamphlets, and posters.
Xerox collaborates with Fiery and other companies to help these production machines automate printing workflows. This helps reduce the need for human intervention in the printing process, making it smoother and more efficient.
Xerox offers six light production printers (called the PrimeLink Family). What’s cool about these printers is that they combine features of a regular office printer (like faxing and scanning) with production printing capabilities. They can print on specialty media and produce high-quality color prints.
On the other hand, Xerox has nine heavy production machines in its catalog. These are built specifically for workgroups that need to handle very high-volume production printing.
Now, let’s dive into Xerox’s production printers, starting with the light production models!
Xerox's Light Production Printers
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PrimeLink C9065 and C9070
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PrimeLink B9100, B9110, B9125 and B9136
The Insider’s Insight
• Xero offers both color and black-and-white light production models.
• The two color models can handle printing up to 50,000 pages each month. On the other hand, the four black-and-white printers are more powerful, printing between 70,000 and 700,000 pages monthly.
• When it comes to speed, the PrimeLink C9065 and C9070 can print at 65-75 pages per minute (ppm), respectively, while the black-and-white printers can go even faster, with speeds up to 100-136 ppm.
• If you’re thinking about getting one of these printers, be ready to clear some space. You may want to add finishers and other upgrades, which will take up even more room.
• These finishers are important because they help you get the accessories needed to accomplish your printing tasks. For example, if your goal is to create booklets for work, you’ll want to invest in Xerox’s booklet-making finisher.
• Keep in mind that these machines can be quite pricey, starting around $18,000 and going up to $31,000 or more, depending on the upgrades you choose. Because of this, leasing a production printer can be a smart way to keep costs down in the beginning.
Did you know? Xerox’s production machines come with advanced color technology, including specialty toner like Xerox’s Adaptive CMYK Plus Kit or Xerox’s Fluorescent Specialty Toner.
A picture of the Xerox PrimeLink C9065/C9070:
A picture of a machine from the Xerox PrimeLink B9100 Series:
Xerox's Heavy Production Printers
The Insider’s Insight
• These printers are advanced models designed for workgroups that need to print specialty media in large volumes, typically between 100,000 and 4,000,000 pages a month.
• All of these production printers can print in color, except for the Xerox Nuvera Presses.
• They are fast too, with speeds ranging from 80 to 314 pages per minute, depending on the model!
• You can add various finishers and accessories, but be ready—they take up a lot of space! Make sure you have a designated area that’s big enough, and you might even need a separate building for one of these machines!
• The key differences between light and heavy production printers are print speeds, volumes, and the types of media they handle. Heavy production machines print more documents faster and can handle a wider range of media.
• Common buyers for these printers include in-plant print shops and companies that produce lots of promotional materials daily.
• It’s hard to pinpoint a specific price for these machines as they are large and customizable. However, you can expect to spend quite a bit—they can cost thousands to operate each month. But keep in mind that these units are usually bought with the goal of generating profit from their use.
Fun Fact: Xerox, a Fortune 500 company, sells machines and print services in 160 countries around the world and has over 13,000 active patents for innovation.
A picture of the Xerox Iridesse Production Press:
Chapter 4: How Do Xerox Machines Compare to Other Printer Brands?
When you see all these machines, you might be asking yourself, “How do they stack up against other brands? Are they better or worse?”
Comparing every little detail of another brand’s machine to a Xerox is nearly impossible. However, understanding the main similarities and differences between products is key to finding out which one is right for you.
We like to do this through model comparisons. We take a close, honest look at how a similar machine from a competing brand measures up against one from Xerox.
We start by listing the essential stats, or specifications, such as print speed, recommended monthly print volume, and size.
Next, we highlight the similarities and differences between the two machines. Finally, we’ll wrap it up by suggesting which printer might be the better fit for you based on your needs.
In this case, we’re going to briefly compare the Xerox AltaLink C8245 with the HP LaserJet Enterprise M776zs.
Xerox AltaLink C8245
Specifications
- Print Speed: Up to 45 pages per minute (ppm) in both color and black-and-white
- Recommended Monthly Print Volume: Up to 20,000 pages
- Monthly Duty Cycle: Up to 200,000 pages per month
- Print Resolution: 1200 x 2400 dpi (dots per inch)
- Maximum Paper Capacity: 6,140
- First-Copy-Out-Time: 5.5 seconds color and 3.9 seconds black-and-white
- Base Model Dimensions (WxDxH): “24.4” x “28.5” x “44.5”
- Base Model Weight: 316 pounds
- Cost: Starting at around $11,885
HP LaserJet Enterprise M776zs
Specifications
- Print Speed: 45 pages per minute (ppm)
- Recommended Monthly Print Volume: 40,000 pages
- Monthly Duty Cycle: 200,000 pages
- Print Resolution: 1200 x 1200 dpi
- Maximum Paper Capacity: 1,750 sheets
- First Page-Out Time Copying: 8.8 seconds color/6.7 seconds black-and-white
- Base Model Dimensions (WxDxH): “27.8” x “28.03” x “45.47”
- Base Model Weight: 289 pounds
- Cost: Starting at around $8,300
The Insider’s Insight
Basics: These two machines are advanced color multifunction printers built for workgroups with a monthly print volume between 20,000-40,000 pages per month.
Similarities: They print at the same speeds (45 ppm), have a modernized touchscreen user interface, and have the same monthly duty cycle of 200,000 pages.
Differences: The Xerox machine is more expensive ($11,885 vs. $8,300), mainly because they have more accessories to add on; it also has a higher paper capacity than the HP model.
However, despite being much smaller, the HP model has a higher recommended monthly print volume than the Xerox printer (40,000 pages vs. 20,000 pages).
Which Printer Should You Go With?
- If you just need the basic features of a color multifunction printer (printing, copying, scanning, and faxing), you should go with the HP LaserJet M776zs since it’s a much cheaper and smaller model than the Xerox one.
- If you need a more robust color multifunction printer with advanced configuration options that can hold more paper and has more features—like apps-- then the Xerox AltaLink C8245 would be the better fit.
Verdict: Both are solid machines capable of meeting the needs of a variety of workgroups. Make sure to consider these six things before deciding:
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Your monthly print volume, because the cost of supplies and service can drive up your total cost ownership.
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Workgroup size
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Accessories needed, like the size of prints you need to make, finishers, extra paper trays, etc.
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Available space
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Who you want to purchase from (i.e. Local print vendor, local retail store or directly from the manufacturer)
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And of course, cost. And remember service and supplies! Learn more about a printer’s true cost here.
No matter which printers you’re looking at, considering these six factors will help you get the machine you need to serve your office in the long run.
Need even more information? Check out our printer guide to buying or leasing a printer for everything you need to know before your next printer purchase.
Additional Resources
Did you like the model comparison above? We have more brand comparison blogs with leading printer brands like Canon, Ricoh, and Epson. Read the blogs below for more printer duals!
Check out our Learning Center for more educational content on everything related to the world of printers.
Chapter 5: Frequently Asked Questions About Xerox Machines
We’ve explored all the machines in the Xerox product lineup, from small home office options to traditional office printers and even light and heavy production printers.
You’ve also seen how a Xerox machine stacks up against a competitor. Along the way, we’ve shared some interesting facts about Xerox as a company.
Now, let’s wrap things up by answering some of the most common questions we’ve received about Xerox machines, along with a few general questions about the company.
When Was Xerox Founded?
Xerox was founded in 1906 and is widely credited with creating the first xerographic plain-paper copiers.
Who Runs Xerox?
Xerox is currently run by CEO Steve Bandrowczak.
Who Are Xerox’s Biggest Competitors?
Some of Xerox’s most significant competitors are HP, Canon, Ricoh and Kyocera.
How Much Do Xerox Machines Cost?
Depending on the model, a Xerox machine can start around $200 or up to over $100,000 on production units.
What Are Some of Xerox’s Best Features?
Xerox’s most notable features include their security measures---such as their whitelisting technology--customer-facing App Gallery and iPhone-like user-friendly interface.
What Are Xerox’s Key Security Features?
Xerox’s key security features include Trellix’s whitelisting technology and Cisco’s Identity Services Engine.
What Environmentally Sustainable Features Do Xerox Machines Come With?
Xerox has an extensive environmental policy, and all their machines are EPEAT certified which means they meet the criteria set forth by the Global Electronics Council (GEC) for design, production, energy use and recycling.
What Is Xerox ConnectKey Technology?
Xerox ConnectKey technology is a powerful platform that lets you access features directly from the printer touchscreen. It features the Xerox App Gallery, with helpful apps like Scan-to-Google Drive and translation services, which make your printing tasks smoother. This technology comes standard with all VersaLink and AltaLink printers.
What Are Xerox’s Newest Machines?
Some of the latest Xerox releases include their VersaLink C7100 Series and AltaLink 8200 Series of machines.
Who Are Xerox’s Machines Built For?
Xerox specializes in office printers and advanced printing solutions; small, medium, large and enterprise workgroups can all find machines in Xerox’s catalog.
What Is the Best Machine in Xerox’s Catalog?
It depends on the category of machines, but some of the most popular Xerox printers are the Xerox C410, VersaLink C415, AltaLink C8200 Series, PrimeLink B9100, and the Iridesse Production Press.
Is a Xerox Machine Right for You?
Now that you know the basics about Xerox machines, what’s your next step?
As an official partner of Xerox, we can help you get the right machine from this guide if you’re in our service area. If not, we can connect you with a Xerox partner nearby.
The choice is ultimately yours. If you decide to go with another brand, we wish you the best in finding the right office printing equipment.
But if a Xerox machine catches your eye, feel free to request a quote for a free estimate of the printer that interests you.
You can also check out our product configurator to explore our selection of Xerox machines. You can filter options by print speed, price, and add any extras you might need.
Here’s a final tip from all of us at STPT: Don’t settle when it comes to your printing equipment. It might seem small, but the wrong printer can cause big problems.
Do your homework and get the right printer set up from the start. In the long run, a printer shouldn’t be a constant worry at work. But if you choose poorly, it will quickly become a hassle.
Thanks for reading the guide. Now, go find the perfect machine for you!
