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Working from home has become a regular part of many people's lives, and having the right tools can make or break your productivity. One of the most important pieces of equipment in any home office is a reliable printer. After all, nothing can derail your workday faster than a printer that has decided it won’t print—especially when you need it the most!
Whether you’re printing documents for work, scanning important paperwork, or even just making copies, you need a printer that can handle all your needs without taking up too much space, breaking the bank, or breaking down at the most inconvenient moment. But with so many options out there, how do you pick the right one?
At Strategic Technology Partners of Texas, we understand the challenges of setting up a home office that truly works for you. With our nearly 40-year expertise in office technology, we’ve sifted through the options to find the best printers for home office use in 2024.
In this article, you’ll discover a curated list of the top 6 home office printers, each with its own unique strengths, pros, and cons to help you make the best choice. Let's dive in and find the right printer for your home office needs!
1. HP OfficeJet Pro 9125e
Basic Specifications
- Print Speed: Up to 22 ppm in black-and-white and 18 ppm in color
- Recommended Monthly Print Volume: Up to 1,500 pages
- Monthly Duty Cycle: 25,000 pages
- Base Model Dimensions (WxDxH): 17.2” x 15.6” x 12.5”
- Base Model Weight: 20.5 pounds
- Cost: Starting at around $219 at HP and Amazon
The HP OfficeJet Pro 9125e is a reliable all-in-one inkjet printer, perfect for home offices where space and efficiency matter. Its compact design fits neatly into small areas while providing essential functions like printing, scanning, copying, and faxing. With a monthly print capacity of 1,500 pages, it's an excellent option for those who need occasional color printing without the high initial cost of a laser printer.
This printer features HP Printer Software and self-healing Wi-Fi technology, ensuring a seamless user experience. Additionally, it’s constructed from 40% recycled plastic, demonstrating a commitment to sustainability.
With the HP Smart App, managing printer tasks from your smartphone or tablet is easy. It also supports network connectivity via an ethernet cable, enhancing its usability.
Pros:
- High-Quality Output: Produces sharp, vibrant color prints and clear text.
- Fast Scanning: Equipped with a duplex automatic document feeder for efficient scanning and copying.
Con:
- Ink Costs: Running costs can add up if you print frequently, as the ink can be pricey.
Defining Feature: HP Smart App Compatibility: Manage printing and scanning tasks directly from your smartphone, offering flexibility for busy professionals.
2. Canon Pixma MG3620
Basic Specifications
- Print Speed: Up to 9.9 images per minute (ipm) in black-and-white and 5.7 ipm in color
- Recommended Monthly Print Volume: Not available
- Monthly Duty Cycle: Not available
- Base Model Dimensions (WxDxH): 17.7” x 12” x 6”
- Base Model Weight: 11.9 pounds
- Cost: Starting at around $40 at Canon
The Canon Pixma MG3620 is a budget-friendly inkjet printer known for its exceptional photo printing quality. Weighing just about 12 pounds, its compact design and user-friendly features make it an ideal choice for home offices. With automatic double-sided printing and a maximum color resolution of 4800 x 1200 dpi, it handles documents up to legal size (8.5 by 14 inches).
Thanks to wireless printing capabilities, you can easily print from any device, including smartphones, without dealing with messy cables. Canon also provides several mobile printing options like Mopria, Apple AirPrint, and the Canon PRINT app.
This printer is perfect for those who value high-quality photos while keeping initial costs low. However, be aware that while the upfront price is attractive, ink expenses can add up over time.
Pros:
- Budget-Friendly: Low upfront cost, making it ideal for those with basic printing needs.
- Great for Photos: Produces high-resolution photo prints that are vibrant and detailed.
Con:
- Slower Print Speed: Not the fastest option for high-volume printing needs.
Defining Feature: Photo Printing Quality: Delivers impressive results for those who need to print high-quality photos alongside everyday documents.
3. Xerox B235
Basic Specifications
- Print Speed: Up to 36 ppm in black-and-white
- Recommended Monthly Print Volume: Up to 2,500 pages
- Monthly Duty Cycle: 30,000 pages
- Base Model Dimensions (WxDxH): 16.4” x 14.2” x 13.9”
- Base Model Weight: 22 pounds
- Cost: Starting at around $219 at Xerox
The Xerox B235 is a reliable monochrome laser printer tailored for those who require fast and efficient printing of text documents. It can handle up to 2,500 pages a month and comes equipped with an automatic document feeder, saving you valuable time.
With a user-friendly 2.8” touchscreen and versatile mobile printing options such as Wi-Fi Direct, Mopria, and Apple AirPrint, this printer is designed for ease of use. Setting up the B235 is straightforward with the Xerox Easy Assist app, and the Smart Start Software automatically installs the latest drivers for your MFP on your computer, enabling you to start printing in no time.
Its compact design and dependable performance make it an excellent choice for home offices that frequently manage text-heavy documents like contracts or reports.
Pros:
- Fast Print Speeds: Can print up to 36 pages per minute, making it ideal for busy workdays.
- Compact Design: Fits easily into tight spaces while still offering a robust set of features.
Con:
- No Color Printing: Limited to black-and-white output, which might not suit those who need color printing.
Defining Feature: High-Speed Printing: Streamlines document handling for professionals who need fast, reliable output.
4. Epson WorkForce Pro WF-7840
Basic Specifications
- Print Speed: Up to 25 ppm in black-and-white and 12 ppm in color
- Recommended Monthly Print Volume: Up to 2,500 pages
- Monthly Duty Cycle: 50,000 pages
- Base Model Dimensions (WxDxH): 20.3” x 17.7” x 13.8”
- Base Model Weight: 45.4 pounds
- Cost: Starting at around $229 at Epson
The Epson WorkForce Pro WF-7840 is a powerful inkjet printer that excels in large-format printing, accommodating sizes up to 13” x 19”. This makes it a versatile option for home offices requiring everything from spreadsheets to marketing materials. With a maximum print resolution of 4800 x 2400 dpi, it delivers professional-quality output. Its automatic 2-sided ADF can manage documents up to 11” x 17” (A3) in size.
User experience is a priority with this printer, featuring a 4.3” touchscreen for easy navigation. The Epson Smart Panel app enables quick wireless setup. Additionally, it's compatible with mobile printing solutions like Mopria, and you can download Epson Connect apps, such as Epson Remote Print, to operate your printer from your phone.
With its strong capabilities, this printer is designed to meet the demands of your office efficiently. It’s designed for those who need professional-grade quality at home.
Pros:
- Versatile Paper Handling: Dual paper trays and rear feed for specialty paper ensure smooth handling of different print jobs.
- Wide-Format Printing: Perfect for printing larger documents like charts and posters.
Con:
- Large Footprint: Takes up more space, so it’s better suited for those with dedicated office space at home.
Defining Feature: Wide-Format Capabilities: Ideal for creative professionals who need to print larger documents without going to a print shop.
5. Canon imageCLASS MF753cdw
Basic Specifications
- Print Speed: Up to 35 ppm in black-and-white and in color
- Recommended Monthly Print Volume: Up to 4,000 pages
- Monthly Duty Cycle: Not available
- Base Model Dimensions (WxDxH): 16.8” x 18.2” x 17”
- Base Model Weight: 48.5 pounds
- Cost: Starting at around $429 at Canon
The Canon imageCLASS MF753cdw is a powerful color laser printer that combines speed, quality, and wireless connectivity. Ideal for home offices, it produces professional-grade color documents quickly, with a rapid print speed of 35 pages per minute. It also includes a 50-sheet automatic document feeder and can handle paper sizes up to 8.5 x 14 inches.
Equipped with an intuitive 5-inch color touchscreen, this printer is user-friendly, even for those who may not be technologically inclined. The touchscreen provides access to Canon’s Application Library, including the Cloud App, which integrates seamlessly with cloud storage services. You can easily print and scan documents from Dropbox, Google Drive, or Microsoft OneDrive.
Additionally, the printer supports mobile printing via Wi-Fi direct and popular apps, and you can even command it to print through Amazon Echo and Alexa.
Pros:
- High-Resolution Prints: Crisp, clear color output makes it ideal for marketing materials and presentations.
- User-Friendly Interface: 5-inch color touchscreen makes navigation and setup easy.
Con:
- Expensive Toner: Replacing toner can be costly, which could add up for heavy users.
Defining Feature: Professional Color Output: Great for businesses that need to impress with high-quality, color-rich documents.
6. Lexmark MB3442i
Basic Specifications
- Print Speed: Up to 42 ppm in black-and-white
- Recommended Monthly Print Volume: Up to 8,000 pages
- Monthly Duty Cycle: 80,000 pages
- Base Model Dimensions (WxDxH): 16.2” x 14.4” x 13.3”
- Base Model Weight: 28.2 pounds
- Cost: Starting at around $489 at Lexmark
The Lexmark MB3442i is a compact monochrome laser printer built for speed and efficiency. With an impressive print speed of 42 pages per minute, it also features scanning and copying capabilities, making it ideal for home office settings that handle a lot of documents. Its sturdy steel frame ensures durability, yet lightweight design keeps it at just about 28 pounds.
The user-friendly 2.8” touchscreen enables easy scanning and access to cloud storage services like Dropbox and Google Drive. For those who work on the go, it supports mobile printing through apps such as Mopria, AirPrint, and Lexmark’s Mobile Print app.
This printer also offers cloud faxing, though an etherFax subscription is required. It is compatible with high-yield toner cartridges that can print up to 6,000 pages. While the toner tends to be pricier, the high yield means you won’t need to replace cartridges as frequently.
**Keep in mind that actual yield may vary based on factors such as device speed, paper size, feed orientation, toner coverage, tray source, percentage of black-only printing, and average print job complexity.**
Pros:
- Fast and Reliable: Prints at speeds up to 42 pages per minute, perfect for handling high-volume text documents.
- Durable Build: Built to withstand heavy usage, making it a long-term investment.
Con:
- No Color Printing: Limited to black-and-white, which might not meet every home office’s needs.
Defining Feature: High-Speed Monochrome Printing: Keeps up with busy home offices that need fast, consistent output.
Considerations for Home Office Printers
When selecting a printer for your home office, it’s crucial to consider factors like print volume, print speed, and the types of documents you’ll be handling. Whether you need fast monochrome printing for contracts or high-resolution color prints for presentations, choosing the right model can make all the difference in your daily workflow.
Also, consider the type of printer you need, whether it's laser or inkjet, and the available space you have for it.
Check out the following blogs for a deeper look at what you should keep in mind when purchasing a printer.
Choosing the Right Printer for Your Home Office
With so many options, finding the perfect home office printer can seem tiring, but it doesn’t have to be. Consider what’s most important for your workflow—whether it’s fast speeds, high-resolution color prints, or affordability.
Explore our full range of printers using our product configurator to find the ideal match for your needs. Simply select your desired features and compare the best options to streamline your search. Let us help you create a home office setup that keeps you productive and organized!
