Office Equipment

Large businesses have very different printing needs than your typical small office. A desktop printer might work well for a team of 10 but struggle when hundreds of employees rely on shared devices every day.

Enterprise printers need to handle higher print volumes, larger paper capacities, advanced scanning, secure document workflows, and often multiple departments or locations. Some organizations also need finishing capabilities, specialty media, or even light-production printing for marketing materials and in-house print work.

Over the more than 40 years we’ve been in the printer industry, we’ve worked with both small organizations and large enterprises. In this guide, we’ve gathered five of the best printers for large businesses and enterprises in 2026 and explain which environment each is best suited for.

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Is your Xerox VersaLink C505 having trouble feeding documents through the scanner? Maybe you're experiencing paper jams in the automatic document feeder (ADF), documents aren't feeding properly, or your printer is telling you it's time for scanner maintenance. These issues can make even simple scanning or copying tasks frustrating, especially when you're trying to get work done.

The scanner maintenance kit helps your printer feed pages through the automatic document feeder. Its rollers wear down over time, which can affect how well pages feed and separate. Replace worn rollers or the kit when your printer indicates maintenance is needed to keep documents feeding reliably.

At Strategic Technology Partners of Texas (STPT), we've serviced thousands of Xerox printers and handled roller-related maintenance and repairs thousands of times.

A printer’s price tag tells you what it costs to bring the machine into your office. But it doesn’t tell you what you’ll have to spend to keep it running.

For a business comparing equipment, that difference matters. An affordable printer can come with higher printing expenses, while a manageable lease payment can grow once service and usage charges are added.

A printer might have fast speeds, advanced security, and dozens of features. But if employees struggle to use it or deal with constant maintenance that interrupts the workday, those benefits lose some of their value.

For most businesses, printer simplicity means employees can walk up and complete a task without much instruction. Supplies should be easy to replace. Maintenance shouldn't be unnecessarily complicated. And when service is needed, the machine should be designed to help technicians get it back up and running efficiently.

That type of simplicity is a major focus of the Xerox 9-Series.

At Strategic Technology Partners of Texas (STPT), we understand that a printer’s simplicity can affect the day-to-day experience of owning it.

So, what actually makes the Xerox 9-Series simpler? We’ll look beyond the touchscreen and explore how simplicity carries through its workflows, supplies, maintenance, service, and overall design.

Smaller offices often have to choose between a basic desktop printer that may not handle shared workloads and a full-size copier that may be overkill.

The Xerox C305ae is designed to sit between those two ends of the spectrum. It brings color printing, copying, scanning, and faxing into a compact A4 device, along with a touchscreen, wireless connectivity, and workflow tools intended to simplify everyday document tasks.

We have spent more than 40 years helping organizations evaluate and manage Xerox equipment. That experience has taught us to look beyond a feature list and consider how a printer will function in a real workplace. This review covers the C305ae’s specifications, features, drawbacks, cost, and ideal users.

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