Pricing & Leasing

Are you in the market for a new printer for your business or organization? If so, you’ve probably put together a budget, whether it’s a rough idea of your upfront spending or (if you choose to lease) a clear monthly leasing amount you can manage.

However, if you’re not familiar with the copier and printer industry, you might find yourself confused by the pricing and the various factors that influence it.

Unless you're planning to grab a basic printer from Walmart—which, let’s be honest, isn’t the best choice—you’ll likely be engaging in a service agreement with a print vendor. This means committing to a specific number of color and black-and-white prints each month.

You’ve just signed a contract to lease a new printer at your office. Everything seems straightforward until you notice a clause about "escalations." What are escalations in printer contracts, and how do they affect you? If you’re scratching your head over this, you're not alone. Many business owners and office managers find this aspect of their contracts confusing.

At Strategic Technology Partners of Texas (STPT), we know that the world of printer contracts can get complex. With over 35 years of experience assisting businesses with their printing needs, we've seen it all. We understand the nuances of printer contracts and the importance of clear, transparent agreements. That’s why we want to provide information that educates consumers and empowers them.  

In this article, we’ll explain escalations in printer contracts, how they work, their benefits, and what happens if you prefer not to have them in your contract.

Are you tired of getting caught off guard by hidden fees and unreasonable terms in your printer contract?

Imagine you are a small business owner looking to lease a printer for your office. You have just received a contract from a printer vendor. But, upon reviewing it, you feel overwhelmed by the technical jargon and fine print. You’re unsure what to look for and worry about missing important details. You also want to avoid getting scammed and end up agreeing to unfair terms. 

Many businesses find themselves in this exact scenario. The printing industry can be daunting for those who are unfamiliar with it.

But if you feel unsure about your contract, don’t sign it just yet! It’s best to take a step back and review it further. Not all contracts are created equally; some contain red flags that could signal a bad deal.

Arguably, no metric is more important to know before purchasing a printer than how much it can print or copy in a month.

When researching a machine's specifications, you'll likely see two categories involving the volume of prints a printer can make: the monthly duty cycle and the recommended monthly print volume. 

There is a major difference between both metrics of printer performance, and not knowing it could have costly consequences. 

As a local print vendor for over 35 years, we've seen how negligent printing and copying can damage printers and lead to costly repairs that hurt the bank.