Printer Fleet Management

Managed Print Services Defined

Submitted by Karla Metzler on

Ever feel like your printers are running the office instead of your people? Toner’s out (again), invoices are piling up from five different vendors, and your IT staff is spending more time fixing paper jams than doing actual tech work.

If this sounds familiar, it might be time to look into Managed Print Services (MPS).

At Strategic Technology Partners of Texas (STPT), we’ve spent nearly four decades helping businesses  of all sizes like schools, hospitals, and law firms, take back control of their print environments.

In this guide, we’ll break down what MPS really means, how it works, and why it’s one of the smartest moves a business can make when it comes to reducing waste, improving productivity, and making printing… well, something you don’t have to think about anymore.

What is a Managed Print Services Study?

Submitted by Karla Metzler on

If your business is like most, printing is a behind-the-scenes cost that quietly eats into your budget, time, and IT resources. Maybe you’ve got printers in every corner of the office, toner piling up in supply closets, or service calls that take days to resolve. You know there has to be a better way. And there is!

The solution? Managed Print Services. But before diving in, you'll want a comprehensive Managed Print Services (MPS) study to identify the best strategies for your business.

As experienced print vendors and providers of STPT’s eValet MPS program, we’ve conducted studies for organizations across various industries, including schools, hospitals, and local government. An MPS study is the first step toward uncovering hidden costs, identifying inefficiencies, and building a smarter, more secure print strategy.

5 Reasons Why You Need Managed Print Services

Submitted by Karla Metzler on

Keeping up with your printers probably isn’t at the top of your to-do list. Maybe your toner always runs out at the worst time, or maybe you're tired of the IT team getting dragged into every minor printer hiccup.

You’re not alone. For most businesses, managing print equipment is more complicated than it needs to be. That’s where Managed Print Services (MPS) comes in.

At Strategic Technology Partners of Texas (STPT), we’ve helped hundreds of schools, healthcare networks, law offices, and local businesses streamline their printing setup through MPS and save money doing it. Whether you’re in charge of IT or the one constantly Googling "printer won’t print," this blog is for you.

We'll break down what MPS is, why it matters, and how it can actually make your day easier. (Yes, even if you work from home.)

Y Soft SAFEQ vs. PaperCut: Which Print Management Software Is Right for You?

Submitted by Karla Metzler on

Print management software is quickly becoming a staple in organizations looking to streamline operations, reduce costs, and better secure their print environments. Two major players in the space are Y Soft SAFEQand PaperCut, each offering robust features and flexible deployment models. But how do they really compare?

At Strategic Technology Partners of Texas (STPT), we've worked with both platforms extensively. With nearly 40 years in the print industry, we help businesses of all sizes find print management solutions that truly fit their workflows, IT environments, and budget.

In this blog, we’ll break down the core similarities and differences between Y Soft SAFEQ and PaperCut, with a spotlight on their cloud capabilities. If you’re weighing your options, this comparison is designed to help you make a confident, informed decision.

Who Should I Buy From: Printer Brand or Print Vendor?  

Submitted by Karla Metzler on

When it’s time to buy a new printer, one of the first questions many businesses and organizations ask is: Should we buy directly from the manufacturer, or work with a local print vendor?

It’s a great question, and not always an easy one. The right answer depends on your business’s needs, how much service you want, and what kind of long-term relationship you're looking for. As longtime partners of Xerox and experienced print vendors ourselves, we understand both sides of the equation.

In this guide, we’ll break down the pros and cons of each option, clarify what each buying route really looks like, and help you start making the best decision for your business. If you're feeling unsure, that’s okay, we’re here to help.

6 Ways to Make Your Printing Processes Easier for Your IT Staff

Submitted by Matthew Eberhart on

When it comes to IT staff, there’s no doubt that they’re the unsung heroes of the workplace. Who else can you call when your emails not working, or when your network goes down? And who else do you turn to when it’s time to configure new settings or update important software?  

The thing is, IT personnel are usually juggling a lot. If they’re not fixing one thing, they’re working on something else or safeguarding your systems from cybercrime. That’s why it’s worth making their jobs easier, especially when it comes to everyday printing tasks.

As a copier and printer vendor, STPT works alongside service technicians every day. We’ve put together 6 helpful tips that’ll keep your IT staff out of the trenches and your team printing smoothly.

Is Xerox Printer Security Audit Service Right for Your Business?

Submitted by Karla Metzler on

67% of businesses and organizations reported at least one data loss incident in the past year, according to a recent Quocirca report.  That’s a problem, especially when your printers are network-connected, process sensitive documents, and store data.

It’s not just laptops or servers that need protection anymore. Printers, especially in larger fleets, are endpoints too, and they’re often the ones getting overlooked.

At Strategic Technology Partners of Texas, we’ve partnered with Xerox for nearly 40 years to help businesses manage print security, costs, and efficiency. One of the most important tools available today is the Xerox® Printer Security Audit Service. It’s a solution built to bring visibility, consistency, and protection to your print environment without overwhelming your IT team. 

What is Y Soft SAFEQ 6 Enterprise Suite?

Submitted by Karla Metzler on

Ever feel like managing your office’s print environment is more complicated than it should be? Between keeping costs down, managing multiple devices, securing sensitive documents, and supporting remote teams, it’s a lot to juggle. That’s exactly where Y Soft SAFEQ 6 Enterprise Suite comes in.

As a print vendor with nearly 40 years in the industry, we have helped hundreds of businesses manage their print environments through our expertise and advanced solutions like Y Soft SAFEQ.

Keep reading to learn about what the Y Soft SAFEQ 6 Enterprise Suite is and how it might fit your needs. We’ll discuss its key benefits, explain how it works, compare it to PaperCut, and identify who the ideal users are. By the end, you’ll be able to decide if it’s the right choice for your business.

But first, let’s clear something up.

Is Xerox Workplace Cloud Right for Your Business?

Submitted by Keith Metzler on

More than half of IT professionals say managing print infrastructure is one of their top frustrations, especially in today’s hybrid work environment. Between security, setup, mobility, and cost control, print management can feel like a game of whack-a-mole. Solve one problem, and another pops up.

At Strategic Technology Partners of Texas, we’ve been partnering with Xerox for nearly 40 years. We know the ins and outs of their solutions and how they stack up in real-world business settings. Our job is to take the guesswork out of print management and help you find what actually works.

If you’re trying to figure out whether Xerox Workplace Cloud is worth it, this article breaks it down clearly. We’ll cover what it is, what it does, and who it’s best for.

Related Read: 6 Ways to Make Your Printing Processes Easier for Your IT Staff

A Comprehensive Guide to Going Paperless (2025)

Submitted by Karla Metzler on

Did you know that people lose 7.5% of all paper documents? Although this may not sound like a lot, it accounts for a vast number of lost documents.

This is a big problem, especially for small businesses, as paying for the labor to recover one misfiled paper document can be costly. Paper waste must be managed because the loss of paper means your business is losing money.

So, how do we solve this problem?

One way to solve the problem is going paperless. 

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