Printer Fleet Management

When it’s time to buy a new printer, one of the first questions many businesses and organizations ask is: Should we buy directly from the manufacturer, or work with a local print vendor?

It’s a great question, and not always an easy one. The right answer depends on your business’s needs, how much service you want, and what kind of long-term relationship you're looking for. As longtime partners of Xerox and experienced print vendors ourselves, we understand both sides of the equation.

In this guide, we’ll break down the pros and cons of each option, clarify what each buying route really looks like, and help you start making the best decision for your business. If you're feeling unsure, that’s okay, we’re here to help.

67% of businesses and organizations reported at least one data loss incident in the past year, according to a recent Quocirca report.  That’s a problem, especially when your printers are network-connected, process sensitive documents, and store data.

It’s not just laptops or servers that need protection anymore. Printers, especially in larger fleets, are endpoints too, and they’re often the ones getting overlooked.

At Strategic Technology Partners of Texas, we’ve partnered with Xerox for nearly 40 years to help businesses manage print security, costs, and efficiency. One of the most important tools available today is the Xerox® Printer Security Audit Service. It’s a solution built to bring visibility, consistency, and protection to your print environment without overwhelming your IT team. 

More than half of IT professionals say managing print infrastructure is one of their top frustrations, especially in today’s hybrid work environment. Between security, setup, mobility, and cost control, print management can feel like a game of whack-a-mole. Solve one problem, and another pops up.

At Strategic Technology Partners of Texas, we’ve been partnering with Xerox for nearly 40 years. We know the ins and outs of their solutions and how they stack up in real-world business settings. Our job is to take the guesswork out of print management and help you find what actually works.

If you’re trying to figure out whether Xerox Workplace Cloud is worth it, this article breaks it down clearly. We’ll cover what it is, what it does, and who it’s best for.

Related Read: 6 Ways to Make Your Printing Processes Easier for Your IT Staff

What is the difference between an inkjet and a laser printer, and which is right for you? Are laser printers better than inkjet printers and vice versa?   

These are the questions we will address in this blog. To choose the ideal printer for your printing needs, you must be well-informed about your options. 

There are clear, significant differences between inkjet and laser printers. Before purchasing either, you must know these differences. Or else risk being stuck with an ill-equipped machine.    

We’ve been a local print vendor for over 40 years and often get asked which type of printer is better for them. The truth is that the right printer type will vary depending on what your goals are.

How important is your office’s security to you? If it’s not already a priority, consider this: 68% of organizations have experienced at least one endpoint attack that successfully compromised data or IT infrastructure, according to the Ponemon Institute.

One unexpected weak spot that hackers often exploit is your printer.

Yes, your seemingly harmless printer could be an open door for cybercriminals. But there’s a simple, effective way to safeguard against these cyberattacks: update your printer’s firmware.

For nearly 40 years, we’ve been part of the printer and copier industry. Over time, we’ve seen how companies are becoming more concerned about printer security, especially when they handle sensitive data.