Printer Apps

Top 5 Xerox Printer Apps for Office Productivity

Submitted by Nolan Fowler on

Regardless of your industry, there are always ways to boost your productivity. Technology has made this easier than ever.

The printer, in particular, used to be the most boring piece of equipment in the office. Print, copy, and maybe scan if you were lucky. But these days? Your Xerox printer can do a lot more than you think.

Apps designed specifically for Xerox devices are helping offices reduce manual tasks, improve document workflows, and even boost security. The best part is you can do all this from the same touchscreen where you hit “print.”

As certified Xerox partners, we’ve spent a lot of time testing these tools and helping businesses figure out which ones are actually worth the investment. In this article, we’ll share five of the most effective productivity apps from the Xerox App Gallery, especially for businesses looking to get more out of their multifunction printers.

6 Xerox Apps That Turn Your Office Printer Into a Productivity Powerhouse (2025)

Submitted by Keith Metzler on

Office printers are often the most underutilized piece of tech in the workplace. They sit there quietly, doing their one job, while your team juggles tedious workflows, document bottlenecks, and time-wasting manual tasks. Ever had to dig through your email to find a document just so you could print it, only to realize it wasn’t the latest version? Or worse, waste 10 minutes trying to fax something through a clunky analog line? Yeah, we've been there too.

As long-time Xerox partners and print technology experts, we’ve spent years helping businesses get the most out of their Xerox multifunction printers. What many people don’t realize is that these machines can do a lot more than print, scan, and copy. Thanks to the Xerox App Gallery, your MFP can become a smart assistant that automates repetitive tasks and keeps your office humming.

Top 10 Apps in the Xerox App Gallery (2025)

Submitted by Keith Metzler on

Modern technology is quite incredible.   

Today, printers have evolved from simple machines to sophisticated technological investments, thanks to contemporary knowledge.

Similar to smartphones, many modern printers are equipped with touchscreen interfaces, allowing users to download apps to streamline business operations and enhance productivity. However, not every app will be suitable for your business, and some may come with a price tag.

As a print vendor with platinum status with Xerox, we have gained extensive knowledge of the numerous apps available in the Xerox App Gallery. In this blog, we will delve into the top 10 most noteworthy apps in Xerox’s arsenal, assessing their effectiveness, popularity, and uniqueness.

Xerox App Gallery Spotlight: Xerox Intelligent Filer App

Submitted by Byanka Ramos on

If you work in an office that handles documents daily, you know that managing scanned files can be a real pain. This is especially true if you’re stuck manually naming each one or trying to find your way through a mess of poorly labeled folders. It’s even more frustrating when documents are misplaced or wrongly labeled. It’s not just a hassle; it can really eat away at your time and money!

One solution? The Xerox Intelligent Filer App. Available on Xerox ConnectKey-enabled devices, this AI-powered scanning app automatically suggests document names, categories, and storage locations. This makes it faster and easier to keep your files organized and accessible.

As long-time Xerox partners, STPT has extensive knowledge of the Xerox brand and its catalogue of digital solutions. We want to use our expertise to help you understand whether this app might be right for you and how it can automate your workflows to achieve peak efficiency.

Xerox App Gallery Spotlight: Summarizer App

Submitted by Keith Metzler on

Have you ever found yourself staring at a lengthy report, article, or research paper, feeling paralyzed by the exhaustion of having to read through it all just to extract key points? Wading through pages of information can be overwhelming and time-consuming, especially when you’re under a deadline.

Whether you're a legal professional reviewing case files, an educator summarizing research material, or a business executive preparing reports, cutting through the noise is crucial. That’s where the Xerox Summarizer App can help.

Xerox App Gallery Spotlight: Connect Apps for Cloud Storage

Submitted by Keith Metzler on

In today’s digital age, cloud storage services have revolutionized the way we manage and access our important data, from documents and images to critical files that keep our businesses running smoothly. If you’ve ever felt overwhelmed by the chaos of juggling emails and attachments, you’re not alone. Many of us have relied on tools like Google Drive, which not only streamlines collaboration but also enhances organization across teams.

Imagine a workspace where documents are effortlessly shared and accessible at any moment. With printer applications like the Xerox Connect Apps for Cloud Storage, you can now effortlessly print from and scan directly to your cloud storage, further simplifying your workflow.

As long-time Xerox partners, STPT has extensive brand expertise, and we want to use our knowledge to help you automate your workflows and reach peak efficiency.

Xerox App Gallery Spotlight: Auto-Redaction App

Submitted by Keith Metzler on

If your medical or legal office often deals with sensitive information, then you probably already know how important it is to redact client documents carefully.

Vital information like social security numbers, financial account numbers, and home addresses need to be redacted, meaning censored or obscured, to legally protect your clients. Failing to do so can lead to fees, legal complications, and, ultimately, a loss of clients and revenue. 

However, manually redacting personally identifiable information (PII) and sensitive data can take hours. Each piece of sensitive information must be blocked out and hidden, and it is easy to miss something when you’re in a hurry.

Xerox App Gallery Spotlight: Translate and Print App

Submitted by Karla Metzler on

Have you ever spent a lot of money on translation services just to send out a few documents? Or found yourself unable to help a potential customer because of language barriers or the high cost of translations? Even worse, have you ever had to depend on someone without proper clearance to translate sensitive information, risking your operational security?

According to the Economist Intelligence Unit, 49% of businesses report that language barriers and misunderstandings have led to financial losses. For small businesses, these losses can be particularly tough to handle.

As long-time partners with Xerox, we understand the various printing solutions available that can help boost your office productivity. One of these solutions is Xerox’s Translate & Print app.

In this article, we’ll explain what the Translate & Print app does, how it works, its costs, and whether it might be the right choice for you.

What Is Xerox Note Converter?

Submitted by Liz Adair on

Though some might consider it old-fashioned, many people still prefer taking notes by hand. Not only is it cheap and easy, but it also boosts your ability to learn and remember information better.

Plus, people who type up their notes often write down more words directly from the source, leading to lower-quality notes on average compared to handwritten ones. According to Resarch.com, people who take notes on their laptops transcribe over 14% of information verbatim, whereas people who write notes by hand only transcribe about 8% verbatim.

Xerox Printer App Spotlight: Easy Assist App

Submitted by Keith Metzler on

Setting up a new printer can feel like a challenge. You’re excited to start using it, but then you encounter a bunch of instructions, software downloads, and connection hiccups. It’s frustrating to think that something so necessary has to be so tough.

If you have a Xerox printer, the Xerox Easy Assist App is incredibly useful. It’s a tool designed to take the headache out of printer setup, management, and troubleshooting.

As long-standing Xerox partners for nearly 40 years, Strategic Technology Partners of Texas (STPT) understands how important it is for your technology to just work. With decades of expertise in Xerox products, we know how to make your transition to Easy Assist smooth and successful.

In this article, we’ll share everything you need to know about the Xerox Easy Assist App, including:

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