Modern technology is quite incredible.
Today, printers have evolved from simple machines to sophisticated technological investments, thanks to contemporary knowledge.
Similar to smartphones, many modern printers are equipped with touchscreen interfaces, allowing users to download apps to streamline business operations and enhance productivity. However, not every app will be suitable for your business, and some may come with a price tag.
As a print vendor with platinum status with Xerox, we have gained extensive knowledge of the numerous apps available in the Xerox App Gallery. In this blog, we will delve into the top 10 most noteworthy apps in Xerox’s arsenal, assessing their effectiveness, popularity, and uniqueness.
It's important to note that while Xerox offers a range of impressive apps, other printer brands also have their own set of applications. Our aim is not to endorse Xerox as the sole provider of excellent printer apps, but rather to provide valuable insights based on our expertise.
The 10 Best Apps in the Xerox App Gallery
Now, let’s get into the ranking of the top 10 apps on the Xerox App Gallery:
1. Connect for Microsoft 365
The first spot on this list is the Connect for Microsoft 365 app. It allows you to collect, store, print, and scan documents to an individual or shared Microsoft 365 account.
In addition to Connect for Microsoft 365, the Xerox App Gallery has multiple other cloud-storage platforms, including:
- Connect for Box
- Connect for DocuShare Go
- Connect for Dropbox
- Connect for Google Drive
- Archibox
- Connect for Microsoft OneDrive
These cloud-based apps let you connect to the cloud service provider you desire. Cloud storage services are the modern answer to storing important documents and files. According to McAfee, 97% of organizations use cloud services in their business processes.
It’s especially beneficial for companies that maintain multiple locations and may need access to documents on the fly. Large, document-heavy industries such as healthcare, education, and legal would also be strong candidates for a cloud-based app.
The pricing is based on a per-device subscription model and is billed monthly at $11, annually at $109, or for three years at $229. To use the app, you'll need an active Microsoft 365 account.
For a more detailed look into Xerox’s cloud storage applications, read our “App Gallery Spotlight” blog on Connect Apps for cloud storage.
2. @PrintByXerox (Mobile Printing)
For many printer owners, having the ability to print, copy, and scan from their smartphone is a top priority.
With the free to download @PrintByXerox app, you can easily print from your mobile device by simply sending an email with the documents you want to print attached to Print@PrintByXerox.com. No mobile app download is necessary.
Read our @PrintByXerox app tutorial for a quick rundown of how the app works.
3. Connect for DocuSign
The Xerox App Gallery contains a range of industry-specific applications, including Connect apps for various popular business platforms like DocuSign. The “Connect for” applications allow you to link your service of choice to your printer, making it easier to accomplish tasks within the platforms you use daily.
Although e-signatures are becoming commonplace, paper documents still play a huge role in many daily business operations.
Connect for DocuSign helps speed up paper processes, allowing you to browse and print documents from your DocuSign inbox. You can also scan documents directly to your DocuSign draft envelopes and create new envelopes with recipient and signature fields right from your MFP.
The pricing is based on a per-device subscription model and is billed monthly at $15, annually at $164, or for three years at $347. To use the app, you'll need an active DocuSign account.
4. Xerox Translate and Print
Xerox Translate and Print is an incredibly useful productivity tool designed to break down language barriers. This is particularly beneficial for multinational corporations with diverse teams and school districts with students from various countries.
The process is simple: just scan the document, select the desired language for translation, and then have it printed or emailed to you in that language. The app supports over 45 languages, making it incredibly versatile.
Pricing is determined by the scan capacity you choose. For example, a 100-page scan capacity costs $55, a 1000-page scan capacity is priced at $223, and a 5000-page scan capacity is available for $581.
Read our “App Gallery Spotlight” blog on the Xerox Translate and Print app to learn more about what it can do for your business.
A preview of the Xerox Translate and Print app:
5. Xerox Note Converter
Using Google’s AI technology, the Xerox Note Converter app is one of the more useful applications in the App Gallery.
It converts your handwritten notes into a Microsoft Word document or a text file sent to you digitally. You can then easily edit and share your notes with others without needing to re-type.
The pricing is structured as follows: $29 for 750 scan pages, $54 for 1500 scan pages, and $108 for 3200 scan pages.
Read our Xerox Note Converter guide to see how it works.
6. Xerox Auto-Redaction
The Xerox Auto-Redaction app harnesses cutting-edge AI technology within Google’s Data Loss Prevention (DLP) software. This powerful tool empowers you to pinpoint Personally Identifiable Information (PII) that the software will automatically redact from documents.
For law firms dealing with sensitive data, this app streamlines the process of identifying and redacting crucial information, saving valuable time and effort.
The pricing is structured as follows: $76 for 2000 pages, $219 for 7500 pages, and $549 for 25,000 pages.
Read our blog on the four best apps for the legal environment to learn more about apps that can help increase productive workflow at your law firm.
7. Summarizer
This nifty app uses AI to create concise summaries of lengthy documents, saving you precious time and effort. Perfect for businesses dealing with heaps of paperwork, such as hospitals and schools. You have the option to choose between two types of summaries: extractive and abstractive.
The app's pricing is based on credits, with the 250-credit package priced at $54, the 1,000-credit package at $175, and the 5,000-credit package at $725.
To learn more about this app, check out our quick Summarizer app guide.
An example of a summary in the Summarizer app:
8. Connect for signNow
The Xerox Connect App for signNow lets you maximize your electronic signature process by letting you sign scanned documents directly from your printer. The app also lets you browse and print documents from folders in your signNow account, preview your scanned documents, and scan using templates.
The app is useful for companies who constantly sign digital documents and want a solution that saves them time and money.
You can get the app on a per-device basis for the following timespans: 1 month for $6, 1 year for $54, and 3 years for $131.
9. Remark Test Grading
The Remark Test Grading app is designed to streamline the grading process for schools and educational institutions.
With this user-friendly app, teachers can quickly grade bubble tests by scanning answer sheets for automated grading. The app also allows you to easily email students their grades and generate performance reports.
The pricing is based on a per-device subscription model and is billed monthly at $15, annually at $164, or for three years at $347. To use the app, you'll need an active Remark Cloud Account with the Xerox Connector enabled.
For a look at other apps for the educational environment, read our blog on the four best printer apps for the educational environment.
10. Share Patient Information
The last app on this list is one that connects your printer to Kno2, a popular healthcare communications platform.
The Share Patient Information app authorizes you to send a patient’s information to other healthcare professionals, including the ability to scan and store patient information directly to a patient’s chart.
According to Xerox, “…The Share Patient Information App transforms any compatible Xerox ConnectKey Technology-enabled device into a HIPAA-compliant, interoperable Healthcare MFP.” Learn more about how a Xerox Healthcare MFP works here.
The app is free to download, but you need a Kno2 account and a device license to access its features.
Interested In a Free Xerox App Trial?
There are many general and industry-specific applications that can make business processes more efficient and help with daily printing tasks.
However, not all applications will be worth investing in. Consult your print vendor to find out which apps would be a good investment for your company.
Some apps on the Xerox App Gallery offer a 30-day free trial, so you can try them out before making a purchase.
Our experience in dealing with print customers every day has given us valuable insights into how apps can improve office productivity. It's essential to have the right information to understand what a specific application can do for your business.
If you have any questions about the printer apps on the Xerox App Gallery or are interested in a free trial, please reach out to us. We're here to help point you in the right direction.
