Office Process Automation

What Is Y Soft SAFEQ? A Clear Guide to the Full Print Management Platform

Submitted by Karla Metzler on

Let’s be real: managing a large print environment isn’t just about choosing a few good printers and hoping for the best. Whether you're part of an IT team, office management, or school admin staff, you’ve probably asked yourself questions like:

  • How can we track all this printing?
  • Why are we still manually dealing with drivers?
  • Are we spending more than we should?

Sound familiar?

At Strategic Technology Partners of Texas (STPT), we’ve spent nearly 40 years helping businesses, schools, and public organizations optimize their printing environments. And along the way, we’ve learned that print management software can make or break your budget, security, and workflows.

What is Y Soft SAFEQ 6 Print Management Suite?

Submitted by Byanka Ramos on

Managing printers across multiple offices, departments, or even remote teams can be chaotic. You want visibility into who’s printing what, where waste is happening, and how to tighten up costs. But you don’t want to create more work for your IT team.

As long-time print vendors, we recognize the power print management software has, and we’ve seen our customers reap the benefits. A solution like Y Soft SAFEQ 6 Print Management Suite is one we have extensive knowledge on, and we want to share what we know with you.

This suite is designed to simplify print oversight, boost security, support hybrid work, and make printing smarter for both users and administrators. Whether you’re looking to cut costs or reduce paper waste, SAFEQ 6 gives you the control you need.

Understanding the SAFEQ Platform

Y Soft SAFEQ is a print management platform with multiple deployment options. It includes:

How to Fax Without a Fax Machine

Submitted by Byanka Ramos on

Do you need to send an important document to a hospital, government office, or legal firm? Chances are, they’ve asked you to fax it. But like most people today, you don’t own a fax machine. This is a common dilemma, especially for younger generations who’ve probably never used one. Despite the world going digital, faxing remains a secure way to send documents, particularly in sectors like government and healthcare. It’s not likely to go away anytime soon.

At Strategic Technology Partners of Texas (STPT), we’ve been in the printing industry for over 35 years, long enough to remember when fax machines were a common office staple. We understand that the average person wants convenient and quick ways to get things done. Today, we’ll leverage modern technology and show you how to fax without a fax machine.

Is Your Document Strategy Cloud Ready?

Submitted by Byanka Ramos on

If thinking about the "cloud" feels a bit like being handed a parachute and pushed toward the edge of a plane without instructions, you're not alone.

Today, "cloud readiness" sounds important (and it is), but knowing where to start can feel overwhelming. Are you supposed to overhaul your entire infrastructure? How much will it cost? What do you even need? 

At Strategic Technology Partners of Texas (STPT), we get it. With nearly four decades helping businesses fine-tune their print environments and technology strategies, we know the cloud conversation often starts with a lot of questions.

Good news: you don't have to figure it out alone. In this blog, we'll explain what "cloud-ready" actually means, share the real risks of staying stuck in the old ways, and show you how moving smartly to the cloud can not only save your business money but also make your daily operations a whole lot smoother.

Is Xerox Printer Security Audit Service Right for Your Business?

Submitted by Karla Metzler on

67% of businesses and organizations reported at least one data loss incident in the past year, according to a recent Quocirca report.  That’s a problem, especially when your printers are network-connected, process sensitive documents, and store data.

It’s not just laptops or servers that need protection anymore. Printers, especially in larger fleets, are endpoints too, and they’re often the ones getting overlooked.

At Strategic Technology Partners of Texas, we’ve partnered with Xerox for nearly 40 years to help businesses manage print security, costs, and efficiency. One of the most important tools available today is the Xerox® Printer Security Audit Service. It’s a solution built to bring visibility, consistency, and protection to your print environment without overwhelming your IT team. 

Is Xerox Digital Mailroom Service Right for Your Business?

Submitted by Karla Metzler on

Ever found yourself swimming in a sea of emails and piles of mail? Sorting through it all, figuring out who needs what, and getting it into the right hands on time? It’s more than a headache, it’s a bottleneck. And in today’s fast-moving business world, bottlenecks cost more than just time.

At Strategic Technology Partners of Texas, we’ve been helping businesses streamline the way they handle information for nearly 40 years. As a trusted Xerox partner, we help organizations make sense of smart digital tools like Xerox® Digital Mailroom Service. These tools are built to reduce friction, not add complexity.

If you’re wondering whether this solution is a good fit for your organization, this post will help you understand what it actually is, what it does well, where it might fall short, and how to decide if it’s the right move for your team. 

Cloud-Based Faxing: Is it Right For Your Business?

Submitted by Byanka Ramos on

Let’s be real: faxing sounds like something your office should’ve left behind with dial-up internet and floppy disks. Yet here you are—still faxing. Maybe because your industry demands it. Maybe because it's just… always been there. But lately, you've heard people talking about “cloud faxing,” and now you’re wondering: Is that something I should be looking into? How does it even work? Is it better than what I’m already doing?

We get it. Faxing is familiar, and switching to something new—especially something with “cloud” in the name—can feel like opening a can of IT headaches.

At Strategic Technology Partners of Texas, we help businesses like yours modernize without the drama. We specialize in optimizing print environments and finding smarter, cloud-based solutions that boost efficiency, cut costs, and actually make sense for how your team works.

Is Xerox Workplace Cloud Right for Your Business?

Submitted by Keith Metzler on

More than half of IT professionals say managing print infrastructure is one of their top frustrations, especially in today’s hybrid work environment. Between security, setup, mobility, and cost control, print management can feel like a game of whack-a-mole. Solve one problem, and another pops up.

At Strategic Technology Partners of Texas, we’ve been partnering with Xerox for nearly 40 years. We know the ins and outs of their solutions and how they stack up in real-world business settings. Our job is to take the guesswork out of print management and help you find what actually works.

If you’re trying to figure out whether Xerox Workplace Cloud is worth it, this article breaks it down clearly. We’ll cover what it is, what it does, and who it’s best for.

Related Read: 6 Ways to Make Your Printing Processes Easier for Your IT Staff

Cloud vs. On-Premise Print Management: Which One Is Right for Your Business?

Submitted by Karla Metzler on

Is your business wasting money on printing? You might not even realize it, but unmanaged printing costs can eat up 1-3% of a company’s revenue each year. Between wasted paper, inefficient workflows, and hidden IT labor costs, print management can be a silent budget killer. 

If you're in charge of your company’s printers—whether you're an office manager, an IT pro, or a business owner—you know the struggle. Keeping print infrastructure running smoothly is no small task, and at some point, you’ve probably wondered: Should we move to cloud print management, or stick with an on-premise solution? 

At Strategic Technology Partners of Texas (STPT), we’ve been helping businesses optimize their print environments for nearly 40 years. We know that no two organizations are the same, and choosing the right print management system depends on your specific needs.

How Xerox Capture and Content Services Can Future-Proof Your Business

Submitted by Keith Metzler on

You’ve been searching for the same file for 20 minutes. It’s supposed to be in the cabinet under “Invoices – 2022,” but it’s nowhere to be found. You check another drawer, then a stack of papers on your desk. Still nothing. You ask a coworker, who shrugs and says, “Maybe it’s in storage?” Great. That means digging through boxes in the back room or, even worse, driving to an off-site storage unit.

Sound familiar? If your business still relies on paper archives, you’re not just dealing with clutter—you’re losing time, money, and security. Think about how much time you spend each year searching for lost or misfiled documents. Furthermore, think about how vulnerable your data can be if a flood or fire were to sweep through.

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