Office Process Automation

It’s not always the number of files that slows teams down, but rather the chaos that comes with them. Maybe you’ve got invoices in one shared folder, HR docs in another, and half your team hoarding “final_v2” PDFs on their desktops. Sound familiar?

At some point, every growing business realizes that storing files and managing them are two different things.

If you’re comparing Xerox DocuShare vs Google Drive, you’re probably wondering: Do you just need a simple way to store and share documents, or do you need a full content management system that brings order, automation, and security to your workflows?

As a print vendor, we’ve specialized in print and document workflows for nearly 40 years. While we are proud Xerox partners and experts in DocuShare, our goal isn’t to sell you something. We want to help you find the right fit for your business, even if that’s not DocuShare.

So, let’s break it down.

Think about the last time you had a deadline and were waiting for a print job to arrive. Maybe it was a batch of event brochures, training manuals, or direct mail pieces. You had the designs ready, the order placed, and then you waited, hoping there wouldn’t be a shipping delay, a misprint, or an unexpected rush fee. For many organizations, this back-and-forth raises a bigger question: Would it be better to invest in a production printer and bring this work in-house, or should we keep outsourcing?

It’s a decision businesses wrestle with more often than you might think. At STPT, we work with organizations of all sizes, from schools and churches to enterprise print shops, who are weighing this exact choice. The truth is, both in-house production printing and outsourcing have strengths and weaknesses. The right option depends on your volume, budget, priorities, and long-term plans.

Did you know that the average employee spends nearly 20% of their workweek searching for documents? That’s a full day each week spent looking instead of doing. For businesses that still rely heavily on paper or patchwork digital systems, the cloud can feel like a promise of something better, faster, and more connected. But where do you even begin?

Managing your office's printing environment probably isn't the most exciting part of your day. But when it doesn't run smoothly? It's a problem that gets everyone talking, and not in a good way.

If you're exploring ways to make printing simpler, more secure, or less of a time-suck for your IT team, you may have come across two Xerox solutions: Xerox Workplace Cloud and Xerox Workplace Suite. They sound similar, and honestly, they do share a lot of features. But how they're deployed and who they're best for is where their differences start to matter.

Whether you're managing five offices or one printer fleet spread across a mostly remote team, modern print environments can be complicated. Too many drivers. Too many brands. Too many support tickets.

If you're here, you're probably considering cloud-based print management to make your life easier. Smart move. Cloud platforms are where things are heading. The big question now is: Should you go with Xerox Workplace Cloud or Y Soft SAFEQ Cloud?

At Strategic Technology Partners of Texas (STPT), we’ve been in the print game for almost 40 years, partnering with both Xerox and Y Soft. We don’t just sell boxes, we help businesses actually manage their print environments efficiently and securely. That means we know the ins and outs of both platforms.