5 Best Office Printers for Macs (2024)

MacBooks are increasingly common in most office environments.

While the reasons for this vary, Macs have become so popular because of their usability and efficiency. 

79% of Mac users say they aren’t as efficient with any other computer, and 74% report that they experience fewer issues with their Macs than with other computer brands.

However, as efficient as MacBooks are, finding quality office printers that are compatible and easy to use with Mac OS can be challenging. 

Our print experts at STPT know that deciding on a printer can be difficult, especially when trying to find one that is compatible or easy to use with Mac computers. We’ve compiled this list of options to help you learn about the best printers for Mac computers.

In this article, we will review the five office printer models that work best for MacBook printing. We will cover specifications, pros, cons, and costs for each model so you can decide which printer best suits your office needs.

5 Best Office Printers for Macs

1. HP Color LaserJet Pro MFP 4301fdw (Multifunction Laser Printer)

Basic Specifications:  

• Print Speed: Up to 35 pages per minute (ppm)  
• Recommended Monthly Print Volume: Up to 4000 pages   
• Monthly Duty Cycle: 50,000 pages   
• Base Model Dimensions (W X D X H): 16.6” x 17.1” x 15.1”
• Base Model Weight: 45 lbs.     
• Cost: Around $489

The HP Color LaserJet Pro Multifunction M479fdw is a good option for small and medium-sized workgroups or offices because it produces high-quality prints while taking up minimal office space. 

This multifunction printer allows you to print, scan, copy, and fax, but it is a bit slower than other machines of a similar size. The costs of operating the printer and replacing supplies also tend to be high for this model.

Defining Feature: You can use the HP Smart App to manage and print documents using your iPhone or MacBook. This printer is designed for efficiency and offers Wi-Fi Direct and Bluetooth. Using convenient resources like Apple AirPrint, Apple device owners can print without a local network connection.
 

2. Brother MFC-L3720CDW (Multifunction Color Laser Printer)

Basic Specifications:  

• Print Speed: Up to 19 pages per minute (ppm)  
• Recommended Monthly Print Volume: Up to 3,000 pages   
• Base Model Dimensions (W X D X H): 17.5” x 16.1” x 15.8”
• Base Model Weight: 44 lbs.     
• Cost: Around $400

The Brother MFC-L3720CDW is a good option for small workgroups, offices, or home offices because it’s small and easy to move. At only $400, the price of this model is also on the lower end, making it a good choice for a team of MacBook users on a budget.

This is a color multifunction printer, so you can print, scan, copy, and fax from one machine. It also has duplex printing capabilities, which make it a suitable option for offices interested in being environmentally sustainable.

This printer is designed to use separate toner, drum, belt, and waste toner consumables, so managing replacement timelines can be difficult.

Defining Feature: This MFP's lower price point makes it a good buy for someone on a budget who doesn’t want to spend much money upfront. This model also supports most Mac OS versions.
 

3. Xerox VersaLink C415 (Multifunction Laser Printer)

Basic Specifications:   

• Print Speed: Up to 42 pages per minute (ppm)  
• Recommended Monthly Print Volume: 10,000 pages  
• Monthly Duty Cycle: 125,000 pages    
• Base Model Dimensions (W X D X H): 18.9” x 18.7” x 19.3”      
• Base Model Weight: 59.5 lbs.     
• Cost: Around $1,199

This is the most expensive printer on the list, but it can also print at a higher volume than the other printers. The Xerox C415 is ideal for a small workgroup of one to ten users or an office setting.

This multifunction model can print, scan, copy, and fax, but it cannot print any document larger than 8 ½ x 14 in, which is standard legal-sized paper. If your office needs a printer to print larger documents, this may not be the printer model for you. (An alternative option would be the AltaLink C8100 series if you need to make bigger prints.)

Defining Feature: The Xerox VersaLink C415 uses Xerox ConnectKey technology, a platform that includes a touchscreen and productivity apps.  

While this printer’s upfront costs are steeper than those of other models on this list, its cost per page when in use is lower. The VersaLink C415 also qualifies for office service agreements that offer on-site service and auto toner shipments for users. 

Read our review of the Xerox C415 for more information on this machine.

4. Xerox C310 (Color Single-Function Laser Printer)

Basic Specifications:   

• Print Speed: Up to 35 pages per minute (ppm)  
• Recommended Monthly Print Volume: 6,000 pages  
• Monthly Duty Cycle: 80,000 pages    
• Base Model Dimensions (W X D X H): 12.1 x 17.4 x 16.6     
• Base Model Weight: 46 lbs.     
• Cost: $369

 
This printer is a smaller, cheaper alternative to the Xerox VersaLink models. At 46 lbs and $369, it would be a good option for a small workgroup or home office that needs a capable, fast machine without a high upfront price tag.

This is a single-function machine, which means it would not be suitable for a workgroup that needs to fax, scan, or copy documents.

Defining Feature: The Xerox C310 is built with Wi-Fi connectivity and contains applications that allow you to print from mobile devices, laptops, and iPads using Apple AirPrint, Mopira Print Service, or Wi-Fi Direct. 

When you purchase the Xerox C310, you can sign up for on-site setup support, including IT support for installing MacBook printing. This option is not included when you buy a smaller printer from a big-box store like Walmart, BestBuy, or Amazon.

Read our review of the Xerox C310 for more information on this machine.

5. Canon MegaTank MAXIFY GX5020 (All-In-One Inkjet Printer)

Basic Specifications:   

• Print Speed: Up to 24 ipm 
• Recommended Monthly Print Volume: 3,300 pages  
• Monthly Duty Cycle: 45,000 pages 
• Base Model Dimensions (W X D X H): 16.4” x 15.8” x 9.4”
• Base Model Weight: 19.8 lbs.     
• Cost: Around $300
   

This is the smallest printer on the list, so if you are looking for a compact printer with multifunctionality, this would be a good option.

The MAXIFY MegaTank comes with a 3-year (80,000 sheet) Warranty and is certified as one of the most environmentally sustainable models on the market (EPEAT Gold).

Defining Feature: The MAXIFY MegaTank is small and multifunctional, so it's an excellent option for a workgroup or small office that uses MacBooks. Plus, at only about $300, it’s the most affordable option on this list.

The MegaTank also comes with an ink tank that is easy to fill and view. The first tank includes more ink than is typically included in toner cartridges for laser printers. This means you get more upfront cost savings with this printer than others. 

Choosing the MacBook Printer That is Right for You

Reading user reviews before purchasing a printer is always a good idea. Sometimes, user reviews can give you a better real-world sense of the printer’s functionality and value.

There are many more printers than these to choose from, but these printers represent a good variety of what is currently available and suitable for MacBook printing. However, it’s also important to understand your unique printing needs beyond Mac OS compatibility. These can include factors like your print volume and how much you’re willing to spend for ongoing costs like ink/toner and maintenance. Having a clear definition of your printing goals will help you choose the best printer for you.

Learn about all the other factors you need to consider before you purchase a printer with our free guide.

How can STPT Help?

With over 35 years in the business, STPT is a print vendor always ready to help consumers like you find the products and services they need. Your printer should not be a source of stress.

If you have any questions or concerns about the printer buying process, reach out to us. Our trained printer experts are ready to help.