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Large businesses have very different printing needs than your typical small office. A desktop printer might work well for a team of 10 but struggle when hundreds of employees rely on shared devices every day.
Enterprise printers need to handle higher print volumes, larger paper capacities, advanced scanning, secure document workflows, and often multiple departments or locations. Some organizations also need finishing capabilities, specialty media, or even light-production printing for marketing materials and in-house print work.
Over the more than 40 years we’ve been in the printer industry, we’ve worked with both small organizations and large enterprises. In this guide, we’ve gathered five of the best printers for large businesses and enterprises in 2026 and explain which environment each is best suited for.
Table of Contents
- Comparing the Best Enterprise Printers
- What Should a Large Business Look for in a Printer?
- How We Chose These Printers
- 5 Best Printers for Large Businesses and Enterprises
- When Does a Business Need a Production Printer?
- FAQ
- Which Enterprise Printer Is Right for You?
What Is the Best Printer for a Large Business or Enterprise?
To find the best enterprise printer for your organization, consider your print volume, security needs, scanning requirements, paper handling, and the type of documents your organization produces. Traditional A3 multifunction printers are usually better for general office environments, while organizations with in-house marketing or print-production needs may benefit from a light-production device.
Comparing the Best Printers for Large Businesses and Enterprises
| Category | Recommended Printer |
| Best for Cloud-Connected Enterprise Workflows | Ricoh IM C7010 |
| Best for High-Volume Enterprise Color | Konica Minolta bizhub C751i |
| Best for High-Quality Enterprise Color Workflows | Canon imageFORCE C7165 |
| Best for Secure, Distributed Workgroups | Toshiba e-STUDIO6525AC |
| Best Light Production Printer | Xerox PrimeLink C9200 Series |
What Should a Large Business Look for in a Printer?
Enterprise environments need to look beyond printer speed.
Print Volume and Capacity
A printer should be sized for the amount your organization actually prints. Large paper capacities and high recommended monthly volumes help reduce interruptions and prevent smaller devices from being overworked.
Scanning and Digital Workflows
Fast duplex scanning, cloud connectivity, OCR, scan-to-email, and document-management integrations can be just as important as print speed.
Security
Enterprise printers handle sensitive data and connect directly to corporate networks. Look for features such as authentication, secure print, encryption, firmware protection, and administrative controls.
Finishing and Paper Handling
Large organizations may need stapling, hole punching, folding, booklet making, heavy stock, or multiple paper sizes.
Fleet Management
A printer should also fit into the larger device environment. Remote monitoring, centralized management, and consistent interfaces can simplify support across departments and locations.
How We Chose These Printers
We focused on key factors for enterprise environments: print capacity, speed, scan performance, security, paper handling, workflow integration, fleet management, and finishing options.
We also selected printers with different strengths to help you match the right type of printer to your organization.
5 Best Printers for Large Businesses and Enterprises in 2026
Best for Cloud-Connected Enterprise Workflows: Ricoh IM C7010
Why We Recommend It
The Ricoh IM C7010 is a strong enterprise option because it combines fast color printing with high-speed scanning, cloud connectivity, and scalable workflow features.
Basic Specifications
- Functions: Print, Copy, Scan, Optional Fax
- Print Speed: Up to 70 ppm
- Scan Speed: Up to 300 ipm duplex
- Maximum Paper Capacity: Up to 4,850 sheets
- Print Resolution: Up to 1200 x 1200 dpi
- Automatic Duplex Printing: Yes
Best For: Large organizations that rely heavily on cloud workflows, scanning, and digital document processes.
The IM C7010 prints up to 70 pages per minute and can scan up to 300 images per minute in duplex mode. It offers a high-speed document feeder, which is ideal for organizations that regularly digitize contracts, records, forms, or other large document batches.
Ricoh also emphasizes cloud connectivity, mobile printing, automatic firmware updates, and workflow customization. These features help the device work in modern workplaces, where printing and scanning are part of a larger digital workflow.
The tradeoff is that smaller departments may not need this level of speed or capacity.
Best for High-Volume Enterprise Color: Konica Minolta bizhub C751i
Why We Recommend It
The Konica Minolta bizhub C751i is designed for high-volume multi-user environments that need fast color output, scanning, finishing, and strong administrative controls.
Basic Specifications
- Functions: Print, Copy, Scan
- Print Speed: Up to 75 ppm class
- Duplex Scan Speed: Up to 280 originals per minute
- Maximum Paper Capacity: Up to 6,650 sheets
- Storage: 256 GB SSD
- Memory: 8 GB
Best For: Busy enterprise departments that produce a large amount of color documents and need advanced paper handling.
The C751i combines high-volume output with a single-pass dual scanner and extensive finishing options. Its large paper capacity also means less refilling during busy periods.
Konica Minolta’s bizhub i-Series emphasizes security, fleet administration, and a consistent user experience across the product line. This can be especially useful for organizations with multiple devices across departments.
One downside is that its size and capabilities may be unnecessary for offices with light workloads.
Best for High-Quality Enterprise Color Workflows: Canon imageFORCE C7165
Why We Recommend It
The Canon imageFORCE C7165 is a strong enterprise option for organizations that need premium color quality, advanced document workflows, and flexible finishing without moving fully into a production-print environment.
Basic Specifications
- Functions: Print, Copy, Scan, Send, Store; Optional Fax
- Print Speed: Up to 65 ppm
- Print Resolution: Up to 4800 dpi
- Maximum Paper Size: Up to 12" x 18"
- Automatic Duplex Printing: Yes
- Device Type: Color A3 Multifunction Printer
- Finishing Options: Available depending on configuration
Best For: Large businesses, corporate marketing teams, universities, and enterprise departments that need high-quality color output alongside everyday office functionality.
The imageFORCE C7165 is designed to deliver more refined color and image quality than a typical office MFP. With a 4800 dpi print resolution, it’s ideal for presentations, proposals, internal communications, and other materials where color quality matters.
It also remains an enterprise office device at its core, with multifunction capabilities, workflow tools, security features, and optional finishing configurations. It can handle both everyday document work and more polished output.
Best for Secure, Distributed Workgroups: Toshiba e-STUDIO6525AC
Why We Recommend It
The Toshiba e-STUDIO6525AC is a strong enterprise choice for hybrid and distributed teams because it combines 65-ppm color printing with cloud connectivity, customizable workflows, and advanced security.
Basic Specifications
- Functions: Print, Copy, Scan
- Print Speed: Up to 65 ppm
- Maximum Paper Capacity: Up to 5,200 sheets
- Paper Size: Up to 11" x 17"
- Automatic Duplex Printing: Yes
- Display: 10.1-inch touchscreen
Best For: Large organizations with distributed departments, hybrid employees, or multiple workflow needs.
Toshiba designed the e-STUDIO6525AC around cloud-connected collaboration. Its customizable interface can simplify common tasks while letting departments tailor the device to their workflows.
The printer also emphasizes advanced security and device protection, which is valuable for shared MFPs that handle sensitive company and customer information.
If your organization needs specialty production media or advanced inline finishing, a light-production system may be a better fit.
Best Light Production Printer: Xerox PrimeLink C9200 Series
Why We Recommend It
The Xerox PrimeLink C9200 Series is designed for organizations that need more than a traditional office MFP. It combines office printing and scanning with production-quality color, advanced media handling, and extensive finishing capabilities.
Basic Specifications
- Models: C9265, C9275, C9281
- Print Speed: Up to 65, 75, or 81 ppm
- Average Monthly Print Volume: 10,000–60,000 pages
- Monthly Duty Cycle: Up to 300,000 pages
- Print Resolution: 2400 x 2400 dpi
- Media Weight: Up to 400 gsm
- Maximum Banner Length: Up to 51 inches
- Maximum Paper Capacity: Up to 7,500 sheets
Best For: Enterprises with in-house print rooms, marketing departments, universities, agencies, or departments producing professional collateral.
The PrimeLink C9200 Series stands apart by bridging the gap between office printing and light production. It supports heavier stocks, extended sheet sizes, professional color control, optional Fiery servers, and finishing such as folding, booklet making, trimming, stapling, and hole punching.
It can also handle substantial workloads, with an average monthly print volume of 10,000 to 60,000 pages.
However, PrimeLink is not for every large business. If your organization mainly prints standard reports, forms, and office documents, a traditional enterprise MFP will usually be more practical and cost-effective.
When Does a Business Need a Production Printer?
A large business may need to upgrade to a production printer if its office MFP struggles to meet its needs for volume, media, color consistency, or finishing.
Common signs include:
- Frequently outsourcing brochures, booklets, or marketing materials
- Printing tens of thousands of pages each month
- Needing coated or heavy stocks
- Producing professional booklets or presentations
- Requiring consistent color across repeated jobs
- Needing inline folding, trimming, or booklet finishing
If most of your work is ordinary office printing, an enterprise A3 MFP is usually the better fit.
FAQ
What type of printer is best for a large business?
Large businesses often need A3 multifunction printers with high capacity, fast scanning, strong security, and workflow integration. The best model depends on print volume and document needs.
How fast should an enterprise printer be?
Enterprise printers typically run at 50–80 ppm, but scan speed, paper capacity, uptime, and workflow features matter just as much.
What is the difference between an office printer and a production printer?
An office printer is designed primarily for everyday business documents. A production printer supports higher volumes, heavier media, advanced color management, and finishing such as booklets, folding, and trimming.
Do large businesses need print management software?
Organizations with many users or devices often benefit from print management software because it can improve security, control costs, track usage, and simplify fleet administration.
How do I choose an enterprise printer?
Start with monthly print volume, number of users, color requirements, scanning needs, security, paper sizes, finishing requirements, and the number of locations or devices you manage.
Which Enterprise Printer Is Right for You?
The best enterprise printer depends on your needs.
The Ricoh or Canon models are great for document digitization. Konica Minolta’s bizhub C751i is great for high-volume color, and Toshiba excels in hybrid environments. Lastly, the Xerox PrimeLink C9200 is a smart option for organizations needing in-house marketing materials, specialty media, and finishing.
Before deciding, consider your fleet, monthly volume, security requirements, workflows, finishing needs, and long-term service strategy.
If you’re evaluating printers for a large office or enterprise environment, talk with one of our print specialists. We can help you compare your options, assess your workload, and determine which type of equipment makes the most sense for your organization.
