Have you ever stood in the office supply aisle, staring at shelves filled with different types of paper, wondering, “Which one do I actually need?” Maybe you’ve experienced the frustration of loading a new ream of paper into your printer only to end up with smudges, jams, or ink that just doesn’t look right. You’re not alone—choosing the right paper can be confusing, especially when faced with options like copy paper and multipurpose paper. They sound and look similar, but they serve distinct functions that can make a big difference in your print quality and efficiency.
At Strategic Technology Partners of Texas (STPT), we’ve spent nearly 40 years working with printers across all types of industries, helping businesses find the perfect paper for their specific needs. With our decades of experience, we know how the right choice can enhance your print jobs, save costs, and improve overall productivity. In this article, we’ll explain the differences between copy paper and multipurpose paper, so you’ll know exactly which to pick the next time you’re at the store or ordering online.
By the end of this article, you’ll have a clear understanding of what copy paper and multipurpose paper are, their best use cases, and how to choose the right type for your specific printing needs. Plus, we’ll share insights to help you make an informed decision, ensuring every print job is smooth, sharp, and stress-free.
Want to learn about the different types of paper? Check out our 6 Different Types of Paper for Printing blog.
What is Copy Paper?
Copy paper is the classic office staple, often used for everyday printing tasks such as printing documents, making copies, and general office use. It’s lightweight, usually ranging from 20 to 24 lbs. in weight, and typically has a brightness level that’s sufficient for text documents but not exceptionally high for image-rich content.
Best Use Cases:
- Printing internal documents like memos, drafts, and meeting agendas.
- Photocopying forms, receipts, and other black-and-white documents.
- Printing reports or text-heavy presentations that don’t require high-resolution images.
Examples: Think of the simple print jobs you do most often—like printing out a recipe, making copies of a handout, or running off some simple worksheets. Copy paper is perfect for these tasks because it’s affordable, functional, and gets the job done without the need for high-end print quality.
What is Multipurpose Paper?
Multipurpose paper, as the name suggests, is designed to handle a wider range of printing tasks. It’s a versatile option that works well in a variety of printers, including inkjet, laser, and multifunction devices. Typically, multipurpose paper is a bit heavier than copy paper, often starting at 24 lbs, and offers a higher brightness and smoother finish, making it suitable for documents with graphics or color images.
Best Use Cases:
- Printing client-facing documents where presentation matters, such as proposals or flyers.
- Producing color prints, whether they are charts, brochures, or marketing materials.
- Printing detailed images or graphics where color accuracy and sharpness are key.
Examples: If you’re working on a project that involves color graphs, company brochures, or even detailed presentations with both text and images, multipurpose paper is your go-to. It handles ink better, reduces the chances of smearing, and provides a crisper, more professional look compared to standard copy paper.
Key Differences and Considerations
1. Weight and Thickness:
Copy paper is generally lighter, making it ideal for bulk printing and minimizing costs.
However, its light weight can sometimes lead to issues like paper jams or less crisp prints, especially on ink-heavy documents.
Multipurpose paper’s extra heft not only improves print quality but also gives a more substantial feel to your documents, which can be important for professional presentations or client materials.
2. Brightness and Finish:
The brightness of the paper affects the readability and visual appeal of printed documents.
Copy paper usually has a brightness level of around 80-90, which works fine for basic text documents.
Multipurpose paper, on the other hand, often boasts brightness levels of 90-100+, resulting in sharper text and more vibrant images. The smoother finish also aids in producing clean, clear prints without smudging.
3. Compatibility and Versatility:
While copy paper is primarily designed for basic printers and copiers, multipurpose paper is engineered for compatibility across a wider range of devices, including high-speed laser printers and color inkjets. This versatility can be a significant advantage in an office environment where different printers are used for various tasks.
Remember to ensure that your printer is compatible with the type of paper you use. You can usually find paper handling information on the specifications sheet for your machine.
4. Cost Considerations:
Generally, copy paper is the more economical option, making it ideal for high-volume printing where cost-saving is a priority. Multipurpose paper, though slightly more expensive, offers better quality and versatility, which can justify the cost when print appearance matters. Knowing when to use each type can help balance budget constraints with the need for quality.
Check out our blog on the 5 Best Budget-Friendly Printer Paper Options for affordable paper recommendations.
Find the Right Printer Paper
Choosing between copy paper and multipurpose paper doesn’t have to be a daunting task. It all boils down to understanding your printing needs and the quality of output you’re aiming for.
Copy paper serves well for everyday printing tasks where cost-efficiency is key, while multipurpose paper shines in scenarios where the quality and versatility of the print are important.
When it comes to print quality, one of the most important factors is the type of paper you choose. When equipped with the right paper, your printer can deliver the results you expect—every time. At STPT, our nearly 40 years of experience in the industry have taught us the importance of matching the right paper with the right job. Whether you’re printing basic documents or professional presentations, knowing your paper types can make all the difference.
Read our blog on the 6 Different Types of Paper for Printing to learn more.
Ready to take the next step in mastering your printing needs? Click on our banner below to explore our comprehensive paper size guide blog, where you’ll find all the essential details about the most common sizes of office paper. Let STPT help you achieve the perfect print, every time.
