Are you tired of constantly struggling with your printer and feeling like it's causing more problems than solving? It may be time to consider an upgrade. As frequent printer users, we often ignore the signs that our trusty old printer is past its prime.
Imagine sitting at your desk, staring at your computer screen, waiting for your printer to finish printing a stack of important documents. But instead of the familiar hum of a smoothly running machine, all you hear are the sounds of paper jams, error messages, and frustration. At this point, you may wonder whether to invest in a better printer.
At Strategic Technology Partners of Texas (STPT), we understand the dilemma. With over 35 years of printer expertise, we've seen it all when it comes to printer woes. In this blog, we'll discuss the telltale signs that indicate it's time to upgrade your printer and things to consider before you upgrade.
By the end, you'll be able to decide whether you need an improved printer or should keep your current one.
What else should you learn before your next printer purchase? Download your free copy of the Complete Guide to Purchasing or Leasing a Printer for Your Business.
5 Signs It's Time to Upgrade Your Printer
A modern copier, such as a multifunction printer (MFP), can help you work more efficiently by allowing you to print, copy, and scan faster. Newer machines can also have more advanced features that simplify your tasks. The kind of upgrade you choose will rely on your printing requirements. But before you go for that upgrade, you must confirm that your printer needs an upgrade.
Here are five signs that you should upgrade your printer.
1. Lagging & Glitching
Are you experiencing delays in printing, frequent paper jams, or error messages popping up often?
If your printer often experiences technical issues, it might be time to upgrade to a newer, more dependable model. If your printer keeps freezing or shutting down unexpectedly, it could also be a sign that the hardware is outdated and unable to meet modern demands.
A newer printer with faster processors and efficient mechanisms can significantly reduce these issues, saving you time and frustration in the long run.
2. Workload Outpacing Your Printer
Do you feel like your printer slows you down as your workload increases? If so, it's a sign it’s time for an upgrade. Upgrading to a printer with higher printing speeds can boost your productivity.
For instance, a faster printer can help you do the job more efficiently if you have high-volume printing requirements or frequently print time-sensitive documents.
3. Business Growth Demands
As your business expands, so do your printing needs. With duplex printing, you can print on both sides of the paper automatically, using less paper and cutting down costs. These are valuable upgrades if you frequently print multi-page documents.
Additionally, upgrading to a printer with a larger paper handling capacity and multiple paper trays can streamline your printing process. It can also reduce the need for manual paper changes, saving you time and hassle.
4. Constant Repair and Maintenance Issues
Are you spending more time and money on printer repairs than actual printing tasks? Constant breakdowns and maintenance issues signal that your printer has reached the end of its lifecycle.
If you frequently replace parts or call for service, the costs can add up quickly. Upgrading to a newer model can save you money in the long run.
However, your printer might be beyond repair and need discarding. To learn more, read our blog on the five signs that your printer is dying.
5. Inadequate Capabilities for Current Tasks
If your current printer lacks features crucial to your workflow, it's time to explore upgrades. For instance, let’s say you need to produce high-quality prints for presentations or marketing materials. Upgrading to a printer with better print resolution and color accuracy can make all the difference.
Wireless connectivity options such as Wi-Fi or Bluetooth can also enhance convenience, allowing you to print from various devices.
Things to Consider Before Upgrading Your Printer
We've covered the signs that indicate you need a new printer. But what else should you know before upgrading your printer to ensure you choose wisely? Below, we offer some tips to help you make the right decision.
Assess Your Printing Needs
Before diving into the market, evaluate your specific printing requirements. These can include print volume, color accuracy, speed, connectivity options, and necessary features for your workflow.
You can also consult your printer vendor for help with these evaluations. They can provide personalized recommendations based on your needs and guide you through the pros and cons of different models. Plus, they can suggest the latest technologies that best fit you.
Research and Compare
Research different printer models that align with your needs and compare their specifications, features, and prices. Online reviews and expert opinions can provide valuable insights into real-world performance.
Cost of Upgrading
Upgrading your printer can involve a significant upfront cost. The price of a new printer or printer upgrade can change depending on what features and capabilities you want.
However, getting a new printer can have long-term advantages in efficiency, cost, and better print quality.
If your leasing is ending, there might be some extra costs. Check out our blog on four options you have at the end of your lease to learn more.
Sometimes, improving your old equipment can be cheaper because the parts are easier to find. Talk to your current vendor about trading in your printer. The trade-in process will vary depending on whether you own or lease your current machine.
Compatibility and Integration
When upgrading your printer, compatibility issues may exist with current software, drivers, or operating systems.
It's essential to ensure the new printer is compatible with your current setup. This will help you avoid any potential disruption or added expenses when upgrading other parts or software.
Accessories
Think about accessories and other improvements you can add to your existing printer. These will be cheaper than purchasing a brand new one.
To learn about common copier accessories, check out our blog on six upgrades you can purchase for your printer.
Make a Smart Purchasing Decision
Once you’re ready to make a purchase, you should buy from authorized resellers or directly from manufacturers. This way, you get genuine products, proper support, and warranties, enhancing your overall experience and peace of mind.
Don't forget that regular maintenance, such as that included in a maintenance plan, can make your printer last longer. If your machine has a serious problem, contact your service technicians to check the issue.
For more best practices on maintaining your printer, check out our blog on eight tips to increase your copier’s lifespan.
Finally, before upgrading your machine, we highly recommend you talk to your print vendor about your concerns. They can do a more in-depth assessment of your printers and business needs to help you more accurately determine whether you need an upgrade.
Upgrade Your Printing Experience Today
Ready to upgrade to a modern, efficient printer that meets your business needs and enhances productivity? Click on the image below to access our product configurator.
Explore our range of printers and select the features and specifications you want to find the perfect match for your requirements. Upgrade today and experience hassle-free printing like never before!
