In a world where working remotely has become the new norm and doesn’t seem to be disappearing anytime soon, it’s important to adapt alongside the challenges that arise from an entirely new approach to working. Things like not having the right tools for your business needs, communication/coordination challenges, and even network cybersecurity threats, are directly detrimental to the wellbeing of an employee and an organization as a whole. In this article, you’ll find out about the different available options that make working from home just as efficient and secure as being in the office.
What Are Some ConnectKey Applications That Can Help?
Some of our more common apps that are most helpful to users working from home are Google Drive, Dropbox, and OneDrivethat allow you to scan and retrieve documents directly to/from the cloud. However, other Xerox ConnectKey Applications, available in the Xerox App Gallery, can really help increase efficiency and minimize work processes for users working from home. Below are our top suggestions:
Xerox Note Converter
Xerox Note Converter lets users convert their handwritten notes directly into Microsoft Word documents or other text files, and then readies the files for instant editing or sharing with other users.
Xerox Translate and Print
Xerox Translate and Print app provides over 44 different languages available for direct translation. All you have to do is simply scan or upload the document you’d like translated, choose your desired language, and the document will be automatically translated, in the exact original format. This way you can have all your translation services right at home.
Xerox Auto-Redaction
With Xerox Auto-Redaction, you no longer have to manually scan through your entire document looking for sensitive information or keywords to omit. Instead, the AI technology lets users choose either “Personally Identifiable Information” (such as names, phone numbers, or Social Security Numbers), or customer words/phrases, then automatically scans the document and renders the words unreadable.
Xerox Forms Manager
Xerox Forms Manager is an app that essentially functions as a filing cabinet- minus all of the sorting, cataloging, organizing, and searching. All you have to do is scan a QR-coded document, and it’ll immediately upload ready to email to the designated email address. You can also print directly from cloud storage repositories like Google Drive and Dropbox.
What is DocuShare?
Xerox DocuShare is a mobile, intuitive, and cloud-enabled enterprise content management (ECM) platform that works to make your office processes as digitized and seamless as possible through enhanced collaboration and content storage software. It allows users to access a single cloud repository software (similar to Google Drive or Dropbox), where they can manage stored documents, upload files, and collaborate with coworkers in real-time. It’s perfect for employees working from home, especially combined with Xerox multifunction printer (MFP) capabilities. Some of its listed features include:
- Process Automation
- Allows users to configure workflows with intuitive routing capabilities, automated content rules, and advanced business process management.
- Helps keep user's critical information up to date by automating scheduled reviews, updates, and disposition of documents from the moment they are created until they are no longer needed, to support audits and keep up with compliance guidelines for retaining and deleting business content.
- Digitization/Capturing
- DocuShare easily converts scanned images into searchable editable files with the Optical Character Recognition (OCR) add-on. Files are fully indexed and can be accessed with the search function. This works with high-volume scanning, uploaded images, and other capture approaches.
- ConnectKey for DocuShare
- This is an add-on that lets users scan documents from Xerox MFPs into an automated process for review, approval, or secure storage.
- Desktop App
- Once installed, the DocuShare Drive gives you instant access to DocuShare directly from your Microsoft Windows desktop, Microsoft Office, or any PC application.
- Drag and drop files, folders, and even entire sets of nested folders between your PC and DocuShare.
- Save and open documents from DocuShare within any Windows application.
- Allows you to search and find content stored in DocuShare.
- Private Cloud Service
- A secure, simple way to share, access, and manage information in the cloud. It offers all the ECM and automation benefits of DocuShare, in a mobile-friendly, easy-to-implement package.
- Mobile Apps
- DocuShare lets you capture, manage, retrieve, and distribute content on the go, from any mobile device.
- Application Integration
- With the Application Connector add-on, you can instantly access documents, images, and other business content, securely managed in DocuShare, from third-party applications you use every day. This includes Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP) applications.
- Professional Services
- Get up and running fast with DocuShare® Professional Services. Our team of specialists can configure solutions such as Invoice Processing and Contract Management and integrate Xerox® DocuShare® or DocuShare® Flex with back-end CRM, ERP, and financial systems can do all you need to do when and how you need to do it.
- Our Professional Services team also offers training workshops and a broad range of services to meet your unique requirements.
Is Working from Home Secure from Hacking/Cybercrime?
Working from home can put some businesses at risk. While some have good network security in place already, many businesses aren’t even aware of the cybersecurity risks that come with connecting remotely. A breach in the security of an organization’s documents can result in the unauthorized acquisition or use of sensitive information- and with so many people working from home, it’s crucial to take security precautions. Security breaches can also lead to harmful disclosure, stolen or compromised intellectual property, and trade secrets. This is significant because networked printers and multifunction printers (MFPs; printers that can print, copy, scan, or send email attachments) are particularly vulnerable to cybersecurity threats.
Luckily, at Xerox, machines are developed with products, services, and technologies that are infused with security at every level. Xerox offers a comprehensive set of security features to keep your printers/MFPs and data safe, as well as intrusion protection, unauthorized device detection, document and data protection, and external partnerships with Cisco and McAfee to protect your data. To read more about Xerox’s security initiatives, read our article on Printer Security: Xerox’s Approach, and Why it Matters.
What Are Some Good Copiers/Printers for Home Use?
Some of the best multifunction printers available for home use are the WorkCentre 6515, the Xerox B215, and the VersaLinkB405/C405. To read more on these machines, you can check out our article Top Three Multifunction Printers for Home Use.
STPT Remote Worker Services
STPT offers support for organizations that need to keep their employees working efficiently from home and avoid any disruptions or technical difficulties. Here are some ways that we can help:
- Desktop Printers
- Direct home delivery
- Quick and easy setup with on-site analyst help
- Gallery of apps to enhance productivity
- 24/7 Remote Support
- Warranty and accident protection
- 1:1 training for technology setup
- Around the clock technical support
- Easy Repair
- Your device will be covered with a full-service maintenance plan, including on-site service and repairs if needed, as well as auto-toner shipments delivered right to your door.
Businesses can work directly with an STPT business consultant to compile the package perfect for them and their employees.
Now What?
Working from home has been a huge adjustment for so many of us in the workforce. Luckily, we’re armed with an extensive set of resources, support, and technology to help us adapt and remain as productive as ever. After reading this article, we encourage you to check out our other productivity and technology topics such as Best Apps for Increased Office Productivity, and What is Xerox ConnectKey Technology?
