How to Work From Home Securely and Efficiently

In a world where remote work is the new norm, it’s crucial to adapt to the challenges that arise from this working approach. While it offers flexibility and convenience, it also presents difficulties, ranging from cybersecurity risks to maintaining efficiency in a home office setup.

As a longtime print vendor, we specialize in helping organizations optimize their remote and hybrid work environments. We understand that the right tools are essential for maintaining productivity and safeguarding your business assets.

In this guide, we’ll explore the key aspects of working from home securely and efficiently.  By the end, you’ll have the right tools and practices in place. 

Related Reading: 4 Productivity Tips for Remote Workers

Is Working from Home Secure from Hacking/Cybercrime?

Working from home can put some businesses at risk. While some have good network security in place already, many businesses aren’t even aware of the cybersecurity risks that come with connecting remotely.

A breach in an organization’s document security can lead to the unauthorized access or use of sensitive information. With so many people working from home, it’s essential to prioritize security measures.

One critical area often overlooked in cybersecurity is printer security. As employees connect remotely, they may unknowingly expose printers to additional vulnerabilities. 

Printers used by remote employees who are connected to home networks can be easy targets for cyberattacks. Therefore, improving printer security is important to protect not only the individual’s home network but also the entire organization’s network, as simple mistakes can lead to serious security issues.

Cybersecurity Best Practices for Remote Work 

1. Use Strong Antivirus Software

Cyber threats are more prevalent than ever, and remote workers are prime targets for hackers. Make sure you have reliable antivirus software installed on all work devices to protect against malware, phishing attempts, and ransomware attacks.

2. Secure Your Network

Your home Wi-Fi network can be a vulnerability if not properly secured. Change the default router password, enable WPA3 encryption, and consider using a virtual private network (VPN) for an added layer of security.

3. Keep Your Devices Updated

Failing to update software, including your operating system, browsers, and printer firmware, can leave you open to security risks. Enable automatic updates to ensure your devices are always protected.

4. Be Cautious with Emails and Links

Phishing scams are a common way hackers gain access to sensitive information. Avoid clicking on suspicious links, and always verify the source of unexpected emails before providing personal or work-related information.

5. Secure Your Printer and Documents

As we stated earlier, printers are often overlooked as a security risk. They store sensitive data and can be hacked if not protected. Use a printer with built-in security features, keep its firmware updated, and enable user authentication to prevent unauthorized access. 

For more printer security insights, check out our article: 5 Common Printer Security Mistakes (With Solutions). 

Optimizing Productivity in Your Home Office

1. Set Up a Dedicated Workspace

A well-organized workspace improves focus and efficiency. Invest in a comfortable chair, a desk with ample space, and good lighting to create an environment that supports productivity.

2. Use Cloud-Based Solutions

Collaboration is key in remote work. Cloud-based document management platforms like Xerox DocuShare, Google Drive, and Microsoft OneDrive allow teams to store, share, and edit documents seamlessly. This ensures workgroups remain efficient even when working from different locations.

3. Invest in the Right Office Equipment

A reliable printer and scanner are crucial for handling important documents securely and efficiently while working from home. Consider investing in a compact multifunction printer that not only allows you to scan, copy, and print, but also integrates seamlessly with cloud storage solutions like Google Drive or Dropbox.

When it comes to excellent options for home use, the Xerox B235 and VersaLink B415/C415 stand out as top choices. These multifunction printers offer impressive capabilities in a compact design, making them ideal for any home office setup. 

To learn more about these exceptional machines, check out our article: Top 6 Best Home Office Printers.

4. Enable Remote Printing

Printing remotely can be a challenge, but Follow Me Printing provides a flexible, secure, and convenient solution. This feature, available through print management software like Y Soft SAFEQ and PaperCut, allows users to send print jobs to a shared queue and retrieve them at any networked printer by authenticating their identity.

This feature is especially valuable for remote workers who move between offices or conference rooms and need secure and flexible printing solutions.

Want to learn more? Read our blog What is Follow Me Printing (and Who is it Best For?)

5. Stay Connected with Your Team

Regular check-ins and virtual meetings ensure smooth collaboration. Use tools like Slack, Microsoft Teams, or Zoom to stay in sync with your coworkers and maintain a team-oriented work environment.

STPT Remote Worker Services

STPT offers support for organizations that need to keep their employees working efficiently from home and avoid any disruptions or technical difficulties. Here’s how we can help:

• Desktop Printers: Direct home delivery, quick and easy setup
• 24/7 Remote Support: Training, troubleshooting, and repairs
• Easy Repair: Full-service maintenance plan, auto-toner shipments

Businesses can work directly with an STPT business consultant to compile the package perfect for them and their employees.

Enhancing Your Hybrid Work Experience

Working from home securely and efficiently requires the right combination of cybersecurity measures, technology, and productivity strategies. By implementing these best practices, you can create a secure, streamlined remote work setup that supports both flexibility and efficiency.

Next Steps: Now that you’ve optimized your home office, it’s time to explore how printing fits into a hybrid work environment. Read our blog on Where Does Printing Fit in a Hybrid Workspace? to learn how print solutions can enhance productivity in a flexible work setting.