Old habits die hard.
No matter how digital our world becomes, many of us still write our notes the old-fashioned way: with pen and paper.
Sometimes, when you’re on a quick work call or jotting out a to-do list, it is easier to scratch out notes on a sticky pad or in a notebook.But what happens when you need to share those notes with other people or turn them into an easy-to-read digital document?
The Handwriting to Text app in Xerox Workflow Central allows you to do just that. In a blink of an eye, the app transcribes your notes into text and puts them in an easily shareable digital format.
As a Xerox Diamond Authorized Solution Provider, STPT possesses the expert knowledge to help you figure out what the Handwriting to Text app is and how to install it on your device.
In this article, we will explain where the Handwriting to Text app is located in the Xerox app gallery, how the app works, and which kind of organizations would most benefit from using it.
What is the Xerox App Gallery?
The Xerox App Gallery is very similar to the app gallery on your iPhone.
It is a collection of downloadable applications that make your Xerox ConnectKey enabled device or multifunction Xerox printer easier to use and more efficient.
Some of the best apps for productivity can be found in the Xerox App Gallery, including the ConnectApp for cloud storage and the Translate and Print app.
The Xerox App Gallery is also your team’s gateway to peak workflow efficiency with Xerox Workflow Central.
Using Xerox Workflow Central to Maximize Productivity
Xerox Workflow Central is a subscription-based platform in the Xerox app gallery that allows you to easily convert documents, photos, and images into other formats. Workflow Central offers 24/7 cloud connectivity for users, so you can transform your documents at any time and from any device in your home, office, or on the go.
Photo Courtesy of Xerox
Xerox Workflow Central is accessible from a Xerox multifunction printer, mobile phone, or your computer. Using Workflow Central, you can translate documents into other languages, digitize handwritten notes, and even transform documents into audio files.
As its name suggests, Xerox Workflow Central is one of the best printer apps for maintaining good workflows because it contains a variety of organized apps that are designed to enhance productivity by saving your team time. The workflow apps can make communication and document organization more efficient for everyone in your office.
Productivity Apps and Printer Apps on Xerox Workflow Central
Xerox Workflow Central contains several productivity apps that come with many features, including:
- An automatic language converter
- An app that transcribes handwritten notes to digital text
- Applications that make text documents into audio files
- An automatic text redactor
- An automatic document format converter
- An app that summarizes long documents
It is important to note that you must subscribe to use Workflow Central (more on this later.) To use Xerox Workflow Central and access the Handwriting to Text app, you will need to pay for a monthly or annual subscription, which starts around $9.99/month.
If you would prefer to use the Handwriting to Text software on its own without a Workflow Central subscription, you can try an app like Xerox Note Converter, which can be downloaded in the Xerox App Gallery for $5/month or $50/year per device.
Photos Courtesy of Xerox
What is the Xerox Handwriting to Text App & How Does it Work?
Rather than spending hours manually transcribing notes, your team members can scan or take pictures of paper documents and use the Handwriting to Text app to transform the writing into digital text.
The Handwriting to Text app is as simple as it sounds. Let’s say you’re one of the many people who prefers writing out notes by hand.
You take notes during an important meeting, and you need to share the notes with your staff afterwards. Unfortunately, you write your handwriting is only slightly better than chicken scratch—so you don’t think anyone will be able to read your personal notes.
You need to make your notes readable and shareable at the same time—but manually typing up your notes and emailing them to every member of your staff is going to take valuable time that you don’t have in your busy schedule.
What you need is a quick, simple way to digitize your notes so you can share them with your staff in a format they can read.
This is where the Handwriting to Text app in Xerox Workflow Central comes in.
With the app, you can scan your handwritten notes on your Xerox multifunction printer or take a picture of the notes with your phone.
Once you have submitted the file to the Handwriting to Text app, the app transcribes your handwriting into readable text in the font and format of your choosing and gives you the option to share or edit the notes as a digital file.
Once your notes are converted and edited, you can simply forward them in an email to your staff.
A task that would have taken you several hours has now only taken 10 to 15 minutes to complete.
Who Would Benefit the Most from Using the Handwriting to Text app?
The Handwriting to Text app would benefit any office that relies on a variety of notes, notetakers, and different document mediums to share and store information.
Medical and legal practices could benefit from this app because it allows users to quickly transcribe and share written notes as digital text; if your office needs to store many pages of vital information about patients or clients, then this app saves time by automatically transcribing messy handwriting into easy-to-read typed text that can be shared digitally with other team members.
Students, teachers, school administrators, and other educational professionals could also benefit from using the Xerox Workflow Central Handwriting to Text app because it decreases the amount of time needed to transcribe information, which in turn saves time for more immediate concerns, such as lesson planning, studying, writing essays, and planning meetings.
Workflow Central also encrypts emails and gives options to create passwords for specific documents, so the Handwriting to Text app would be beneficial for any office or company that needs to secure digital notes.
How does this app benefit productivity and workflow?
If you’ve ever dreamed of having a personal secretary to organize your notes and documents—then the Handwriting to Text app in Xerox Workflow Central is a good choice for you.
This app ensures your team will spend less time manually typing up notes and more time acting on them. The Handwriting to Text app essentially functions as a twenty-first century workplace assistant that is ready to make you job easier and allow you to get to the next task of the day!
Using AI technology, this app automatically transcribes notes into digital text that can be secured, saved, and shared. Using an app like the Handwriting to Text app on Xerox Workflow Central, allows your staff to spend less time doing menial tasks and more time completing valuable projects.
Do You Need More Info?
You can find some of the top apps for productivity in Xerox Workflow Central, and you can find some of the top experts in Xerox devices at STPT.
Our team at STPT cares about your business, and we want to give you the best information. We are never too busy to answer questions, and our trained experts can help you figure out how to install, use, and subscribe to helpful applications like Xerox Workflow Central. Reach out to us for more information.
