Everything You Need to Know About Chromebook Printing

In 2020, it was reported that Chromebooks were outselling Macs two to one. 

Although many people assumed the sudden increase in Chromebook sales was directly related to the Covid-19 pandemic, recent research indicates that Chromebooks by Google and the Chrome OS continues to attract consumer interest because of its low price and easy-to-use interface.

Now, more and more small businesses and organizations are turning to Chromebooks as a cheaper alternative to Windows and Macbook computers.

But as more organizations begin to use Chromebooks in the office, the issue of Chromebook printer compatibility has become more important than ever before.

As a print vendor with nearly 40 years of experience, STPT is knowledgeable and dedicated to helping you adapt your workplace to the demands of the 21st century. 

Whether your team is just starting out or your company has stood the test of time, let STPT be your resource for all-things printing, and you’ll never miss a beat. From Chromebook printing to choosing the office printer that’s right for you, our team at STPT has the information you need to succeed.

In this article, our experts will explain what Chromebooks are, how they differ from laptops, which common Chromebook printing issues to expect, and how to print from Chromebooks.

What is a Chromebook?

According to Google, “Chromebooks are a new kind of computer designed to help you get things done faster and easier.”

Chromebooks run Chrome OS, which is an internet-based operating system that supports the Google Chrome web browser and Google’s helpful cloud apps, like Gmail and Google Docs. 

Some of the benefits of Chromebooks include automatic software updates and cloud syncing for easy backup. 

Chromebooks also possess less storage space and computing power, which makes them cheaper on average than many other laptops. 

Chromebooks are popular in work environments that rely heavily on internet access and cloud storage, and schools in particular like Chromebooks for students because of their low price point and accessibility features. 

Laptops vs. Chromebooks

Ultimately, laptops and Chromebooks are very similar. Both provide access to applications and the Internet. Chromebooks and laptops also both support basic computing for users. 

However, there are some major differences between Chromebooks and laptops that affect the type, level, and amount of work you can do. For example, the Chromebook OS does not support basic third-party computer applications, like Microsoft Office or Adobe. So, someone who needs to use those applications on a routine basis would probably not find a Chromebook suitable for everyday use. 

Using Chromebooks for photo editing would also not be a good idea as most Chromebooks do not support the necessary software for advanced photo editing, animation, or graphic design. 

However, if your work is primarily web-based and cloud shared, then Chromebooks by Google could be a good option for you because of the flexibility of Chrome OS.

Are Chromebooks Good for Organizations?

Chromebooks can work for some organizations, but ultimately, this depends on your company’s primary functions and which applications your team members need to use to complete their tasks.

While Chromebooks are a great choice for schools and students who need limited storage space and Internet access, they would not be a good option for your team if you rely on many Windows-based applications.

However, there are some workarounds for Chromebook users, such as using cloud-based versions of Microsoft 365 apps or switching to Google Workspace. 

If your organization only requires basic Internet access and uses primarily cloud-based document storage solutions, like Google Docs, then Chromebooks may be a cheaper alternative than purchasing laptops or desktop computers for team members. 

However, if your team requires advanced software, like the Adobe Creative Suite or needs to create and print high-quality marketing materials and brochures, then switching to Chromebooks is not a good option.

Can You Print with a Chromebook?

The simple answer to this question is: yes, you can! 

Printing on Chromebook isn’t very different from printing with another computer. If you are worried about Chromebook to printer compatibility, then you’ll be pleased to note that Chromebooks are compatible with most newer printer models. Any printer with a WiFi connection is likely to work with your Chromebook, and Chromebook printing to network printers is also a relatively simple process. 

What Are Some Common Chromebook Printing Issues?

For the most part, Chromebook printing is no different than printing with any other computer.

However, there are a few basic issues to be aware of when it comes to Chromebook printing; the biggest issue is that the Chromebook OS does not support all the features that come with most office copier printers.

Like most Google applications or products, the Chromebook print interface is very easy to use. 

However, its lack of storage space and computing power means that a Chromebook cannot support the advanced printing features that may be necessary for some business operations, like secured printing options, hole punch and stapling, and envelope and stamp printing capabilities. 

Everything You Need to Know About Printing With a Chromebook

•    Chromebooks don’t use print drivers, which makes them different from Windows computers or Macs. They have their own built-in driver that is easy to use.

•    However, the built-in print driver makes it difficult to use some extra or design functions on printers.

•    A smaller device that doesn’t include many extra design functions may be a good option for you if you are printing on Chromebooks. 

•    Buying a smaller printer that doesn’t have finishing features may save money, time, and desk space for Chromebook users.

How to Print With a Chromebook

If you already have your Chromebook and your printer connected to the same Wi-Fi network, then just follow these 5 easy steps to print: 

 

1.    Click the Cog option to open the Settings window on your Chromebook.

2.    Find the Advanced option, then click the arrow next to it to expand the Settings menu.

3.    Select Printing on the menu.

4.    After opening the Printing menu, select Printers on the right. This will list available printers for printing.

5.    Find your printer on the list and select Save to make it your automatic printer option for all future prints.

Do You Need to Know More About Chromebook Printing?

We want to help you find the right information so you can make the best decision for your business. 

At STPT, we focus on your organization’s business needs. With our expertise and experience, we can help you troubleshoot Chromebook printing issues, or we can talk you through the specifics of Chromebook printer compatibility. 

Once you’ve figured out how to print with a Chromebook, you’ll want to consider choosing a printer that will function optimally with your device. For more information, click on the link below to read our article 5 Best Printers for Chromebooks.