Model Reviews

Choosing an office printer can get frustrating once you start comparing models. One printer may have the speed you need but cost more to operate, while another may be affordable but struggle to keep up with your monthly workload.

If you’re a small or medium-sized office, your printer needs to handle everyday documents reliably without taking up unnecessary space, creating bottlenecks, or costing more than expected in ink, toner, and maintenance.

At Strategic Technology Partners of Texas (STPT), we've spent more than 40 years helping organizations choose printers that match their actual workloads and business needs.

In this guide, we'll compare five of the best printers for small and medium-sized offices in 2026, explain who each model is best for, and cover the features you should consider before making a decision.

What Is the Best Printer for a Small or Medium-Sized Office in 2026?

When an office starts printing more, its printers often can’t keep pace. This is when organizations start looking for something that offers more performance without being a full-blown high-end production device.

The Lexmark CX952se is designed to fill that gap.

Positioned in the middle of Xerox-Lexmark's new 9-Series lineup, the CX952se offers faster print speeds than entry-level A3 models. It also offers simple operation, enterprise security, flexible media handling, and workflow automation. It's built for organizations that want a powerful printer that's still easy to use and maintain.

As a Xerox and now Lexmark partner with nearly 40 years of experience, our goal is to provide an objective review that helps you decide whether this printer is the right fit for your organization.

The production print industry is facing an interesting challenge.

Customers want faster turnaround times, shorter runs, more personalization, and higher-quality output than ever before. At the same time, many print providers are dealing with labor shortages, rising operating costs, and increasing pressure to do more with fewer resources.

That's one reason Xerox launched its new Proficio production press family.

The Xerox Proficio PX500 is designed for production environments that need more speed, more automation, and more monthly volume than entry-level production systems can comfortably handle. It builds on many of the technologies introduced in the Proficio family while targeting organizations that produce a higher volume of work and need maximum efficiency from both their equipment and operators.

Naturally, that leads to an important question:

Is the Xerox Proficio PX500 worth the investment, and who is it really designed for?

For years, the Xerox Versant line has been one of the most recognizable names in light production print. Many print shops, franchises, in-plants, and marketing departments have built their workflows around machines like the Versant 180 and Versant 280 because they offered an appealing mix of quality, versatility, and affordability.

Now Xerox has introduced something new.

The Xerox Proficio PX300 is one of the first devices in Xerox's new Proficio production press family, a platform designed to help print providers produce higher-quality work with less manual intervention, greater media flexibility, and more workflow automation.

Naturally, that raises an important question:

Is the Xerox Proficio PX300 actually a worthwhile upgrade, or is it simply a new name replacing a familiar machine?

Some offices prefer to prioritize pure print performance over copying and scanning in an office.

If your teams are printing large volumes of reports or marketing materials every day, and they already have other systems handling scanning and document workflows, a multifunction printer (MFP) can feel unnecessary.

A single-function device like the Lexmark CS963 could be the solution.

We’ve worked with businesses that need an all-in-one device, and ones that opt for a dedicated print engine. This review is designed to help you decide if the Lexmark CS963 A3 color printer is the right fit for your workflow.

We’ll walk through its features, strengths, tradeoffs, cost considerations, and who will benefit most from it.

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