Printer Fleet Management

Picture this: It’s a busy day at the law firm you work at, everyone’s rushing around trying to get work done, while you’re standing at the printer, waiting for your court transcripts to finish printing.  

Suddenly, the printer goes down, and a warning sign flashes on the screen. All those documents you needed to be printed are gone, as well the contracts, manuals, NDAs, and other papers that your coworkers needed to print too. The whole office essentially comes to a halt, and no one really knows what to do.  

While it might seem like a minor inconvenience to some, constantly looking through apps just to find the same one that you use every day is a waste of valuable time that could be spent working. That’s why we’ve found one of the best solutions for organizations with multiple users assigned to print is personalized individual user accounts, made possible with Xerox ConnectKey Technology.  

Do you know how much your organization is spending on color prints? When was the last time that you took a look at your printing records, or your invoices? 

Printing can become a big cost for businesses that aren’t keeping up with their print volume, and especially color printing. That’s why as an experienced print vendor we recommend all businesses to utilize some form of print management or color tracking.  

What is Color Tracking? 

Color tracking refers to the process of regulating color prints and controlling the costs by using a form of print management. 

These days, businesses are always looking for different ways to cut costs and maximize their office productivity. With so many different options out there, it’s important to understand the ins and outs of each one and to decide which is better suited for your needs. Y-Soft SafeQ  Print Management Suite and Xerox Standard Accounting are two great options, but they each have their own key points worth highlighting.  

Between technical support, computer management, monitoring servers, and more, the IT department has its hands full. 

Often, the IT department spends hours updating and making changes to the company’s fleet of multifunction printers.  

Constant upgrades or help desk requests can take up a huge chunk of the department’s time.  

Companies who find themselves annoyed by tedious copier tasks would benefit from software that allows for configurations to take place in one centralized location, like the Xerox Fleet Orchestrator.