Supplies & Maintenance

The workplace has become more technologically advanced with time, which has increased the efficiency of office technology in automating tasks that would customarily be completed manually.  

But there is a mechanism that print providers use to execute tasks like automatically shipping your toner at the right time or ensuring you have the latest firmware update for your device.  

It involves having your printers online, or in this case, connected to a cloud server from your print provider. 

There are a few notable documents that come with the purchase of a printer, and one of those will extensively lay out everything you need to know about your machine. 

It’s called the Customer Expectation and Installation Guide, and it is a crucial document to look over before delivery and installation day.     

What is the CEIG? Why is it important? Do I need to sign and send it back? 

These questions will be addressed in this blog, so you’re better informed on what role the CEIG plays in the pre-delivery process.     

When was the last time that you checked how much your organization was printing? Was it last month? Year? Maybe never? 

It’s pretty common for most businesses to overlook print costs, and focus on other, more pressing expenses. However, as a reputable print vendor we’ve seen organizations do just that, and then panic once they realize how much they’re actually printing. 

That’s why we typically recommend some form of managed print services. And for companies not looking to spend money on anything fancy, Xerox Standard Accounting is the perfect solution, because it allows you to create personalized user profiles, and then set parameters on how much those users are allowed to print.  

Picture this: It’s a busy day at the law firm you work at, everyone’s rushing around trying to get work done, while you’re standing at the printer, waiting for your court transcripts to finish printing.  

Suddenly, the printer goes down, and a warning sign flashes on the screen. All those documents you needed to be printed are gone, as well the contracts, manuals, NDAs, and other papers that your coworkers needed to print too. The whole office essentially comes to a halt, and no one really knows what to do.  

While it might seem like a minor inconvenience to some, constantly looking through apps just to find the same one that you use every day is a waste of valuable time that could be spent working. That’s why we’ve found one of the best solutions for organizations with multiple users assigned to print is personalized individual user accounts, made possible with Xerox ConnectKey Technology.