Office Equipment

If you’re running a large business, chances are your copier and printer fleet feels a little more like a chaotic traffic jam than a well-orchestrated system. You might have multiple devices across multiple floors or even multiple states, which means IT is constantly fielding supply requests, service calls, and error messages. And let’s be honest, nobody wants their CIO spending Monday morning hunting down why “Printer 12B” is flashing a cryptic error code again.

As a print vendor, we’ve been helping organizations of all sizes tame their printer fleets for over 35 years. As an authorized Xerox partner, we specialize in making large fleets run smoothly, securely, and cost-effectively.

In this guide, we’ll walk through practical steps you can take to optimize your printer fleet—whether that means trimming excess devices, streamlining supplies, or tightening up security.

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When most people think about cybersecurity, they picture firewalls, antivirus software, or maybe suspicious-looking emails. What usually doesn’t come to mind? The office printer. Yes, that inoffensive device in the corner of your office is actually a computer in disguise, and like any computer, it can be hacked.

That’s a real problem. In fact, a 2024 Quocirca study found that 67% of organizations experienced data loss due to print security failures in just the past year. Many of these stem from common printer security mistakes. That means if your business hasn’t thought about printer security, you’re already at risk.

Have you ever watched your office’s color laser printer in action, curious about how it transforms a digital file from your laptop into a vibrant, complete page in just moments? Many people use these machines daily, yet few truly understand the complex process happening inside.

As print vendors who work with everything from small desktop units to high-volume production printers, we live and breathe this stuff. We’ve set up, maintained, and troubleshooted enough color laser printers to know them inside and out, literally.

In this guide, we’ll walk you through the step-by-step process of how a color laser printer works, explain the key components, clear up some common myths, and show you why these machines are so valuable for offices and schools. By the end, you’ll have a clear picture (pun intended) of what’s going on behind that sleek exterior. Plus, you might even be ready to choose the right one for your workspace.

Fall marks the end of summer, bringing cooler weather and a shift in routines. For millions of students, it's not just about saying goodbye to the sunny days but also about beginning a new chapter: starting college. This season marks the end of one summer adventure and the beginning of a college journey with new experiences, deadlines, and opportunities. 

If you're preparing for this transition, chances are you're also searching for essential tools to help you stay organized and efficient, like a printer. 

College students face high printing costs on campus, often around 20 cents per page. For students in paper-heavy classes, these costs add up quickly, creating a burden on top of tuition, food, and housing fees. Additionally, finding printing stations on campus can be difficult and time-consuming.

Investing in a personal printer is a smart way for college students to save time and money.