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Have you ever looked at your monthly bank statement and realized there were extra costs you didn’t account for? 

Believe it or not, printing can be an excessive expense for your business that may not be on your radar.  

That’s why a feature like Xerox Standard Accounting is important to have for businesses who want to track their costs to make sure it aligns with their budget, and they aren’t overspending on basic functions like printing and copying.  

As a locally managed print vendor, we’ve dealt with the issue of print management firsthand and can provide expert-driven insight into how to use this feature to help maintain an efficient workplace.  

Xerox Standard Accounting is exclusively for Xerox machines, and since we deal with their printers and supplies directly, we’ve gained an expert’s knowledge of the feature and will be discussing it specifically today.  

When it comes to options for acquiring a printer for your business or personal workplace, there are three primary choices: buying, leasing or renting.   

The latter is the least frequent option and is the topic we’ll be going over today.   

Why would you want to rent a printer?   

Although it’s the least used option out of the three listed above, there are certain scenarios where renting a printer would be the best option for you. 

Finding the right printer for your business or personal needs can be challenging. With hundreds, if not thousands, of options on the market, finding that one machine that will satisfy all your printing requirements can seem daunting.   

Being a locally managed print vendor for as long as we have has given us the tools and the knowledge to help provide you with a thorough review of products to help guide you in your research process.

Because we partner with Xerox, we’ve gained expertise in the company’s array of machines and products and can guide you through the learning process to help determine which machine will be the best fit for you.

If you’re reading this, you’re most likely wondering why the printer/copier you ordered three months ago has yet to be delivered.   

It’s more than likely that the delay you’re experiencing with your printer has caused you more stress than you ever thought imaginable when buying office equipment.   

There’s a reason you ordered a new printer. Maybe you were long overdue for an upgrade. Maybe your work team increased. Or worst of all, maybe your old printer broke beyond repair, and you ordered a new one out of enraged necessity.    

When was the last time that you checked how much your organization was printing? Was it last month? Year? Maybe never? 

It’s pretty common for most businesses to overlook print costs, and focus on other, more pressing expenses. However, as a reputable print vendor we’ve seen organizations do just that, and then panic once they realize how much they’re actually printing. 

That’s why we typically recommend some form of managed print services. And for companies not looking to spend money on anything fancy, Xerox Standard Accounting is the perfect solution, because it allows you to create personalized user profiles, and then set parameters on how much those users are allowed to print.