If you’re running a medium-sized business, your printer fleet probably didn’t start out complicated. A few devices here, a few there, and things worked well enough. But over time, growth has a way of sneaking up on your print environment.

Suddenly, IT is fielding toner requests again. Someone complains that the printer “isn’t working” (but can’t explain how). Finance wants to know why printing costs seem higher this quarter. And somehow, there are now five different printer models doing roughly the same job.

According to industry research, businesses often underestimate their true printing costs by as much as 30–50%, largely due to poor visibility and decentralized management. That gap becomes especially noticeable in mid-sized organizations, where growth outpaces process.

Think about how much time employees spend searching for information instead of doing their actual job. If you’re losing hours every week to shared drives, filing cabinets, email attachments, and “final_v7_REALLYFINAL.pdf,” it’s time for a change.

Most businesses don’t have a document problem because they lack documents. They have a document problem because they lack control.

Contracts live in inboxes. Records sit in boxes. Scanned forms are saved “somewhere on the network.” And when someone needs the right version, at the right time, it turns into a scavenger hunt.

If you’re experiencing issues with your printer or you’re in the market for a new one, you might already feel overwhelmed by the sheer number of options and price ranges out there. A quick search can show printers priced anywhere from under $100 to well over $100,000, all claiming to be the “perfect solution.”

Now, the simplest option would be to go to your nearest retail store…say Walmart, Office Depot, or even Amazon, and pick up a new printer on the cheap.

Easy, quick, and problem solved… right?

Well, it depends.

If you’re a home user or someone who prints occasionally, a retail printer can absolutely be the right choice. But if you’re a business or organization that relies on printing to keep things running, that initial convenience comes with a cost you don’t see until later. And by “later,” we usually mean after the return window has closed.

If you’re choosing between two strong production printers, it shouldn’t feel like a puzzle. Sadly, for many businesses, it often does. With tight budgets and shrinking turnaround times, the stakes of choosing the right machine can feel even higher.

The Xerox IJP900 Inkjet Press and the Xerox Versant 4100 Press are good options. To choose the right one, it's helpful to compare their advantages and disadvantages. These two machines are powerful but in different ways. Understanding these differences can save you money, make your workflow more efficient, and open up new ways to earn money.

In this guide, we’ll walk through both printers clearly and practically, so you can choose the one that truly matches your workload, your team, and your long-term goals.

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Are you having issues with your Xerox VersaLink C625 because your toner needs replacement? Low toner levels can greatly impact your printer's performance and lead to poor print quality and frustrating interruptions to your work. The good news is that replacing toner is a simple process that takes only a few minutes.

In this blog, we’ll guide you through the straightforward process of replacing the toner in your Xerox VersaLink C625. 

At Strategic Technology Partners of Texas (STPT), we have serviced thousands of printers and resolved this issue countless times. With our expertise, we can confidently assist you in maintaining your printer. Leading you through this process is Matthew, our seasoned printer technician with years of experience in printer repairs.