If you work in a nonprofit, you know that every dollar matters. You’re tasked with raising awareness, building community, and inspiring donations. However, you often run on tight budgets and small teams. That means when it comes to printing fundraising mailers, event programs, or donor newsletters, you might feel caught in a tough spot: how do you produce materials that look professional and compelling, without spending more than you can afford?

Many people feel the same. According to Giving USA, total charitable giving in the U.S. reached over $400 billion in 2022. And yet, many nonprofits reported fundraising costs rising at the same time. Printing is a part of that equation, and it can either eat into your budget or help you stretch resources further.

If you’ve ever tried to streamline office workflows, you know how clunky printers and scanners can feel. Scanning, emailing, uploading, and renaming files are tasks that should take seconds. However, they often eat up way more time than they should. Printer apps are meant to solve this problem, but not all platforms are created equal.

Two prominent platforms are the Xerox App Gallery and Ricoh Smart Integration (RSI). Both platforms promise to turn your multifunction printer (MFP) into a productivity hub, offering apps and workflows that go far beyond “just printing.”

If you’re running a large business, chances are your copier and printer fleet feels a little more like a chaotic traffic jam than a well-orchestrated system. You might have multiple devices across multiple floors or even multiple states, which means IT is constantly fielding supply requests, service calls, and error messages. And let’s be honest, nobody wants their CIO spending Monday morning hunting down why “Printer 12B” is flashing a cryptic error code again.

As a print vendor, we’ve been helping organizations of all sizes tame their printer fleets for over 35 years. As an authorized Xerox partner, we specialize in making large fleets run smoothly, securely, and cost-effectively.

In this guide, we’ll walk through practical steps you can take to optimize your printer fleet—whether that means trimming excess devices, streamlining supplies, or tightening up security.

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When businesses start looking into new printers, one of the first questions that comes up is: what’s the difference between an office printer and a production printer? The terms can be confusing, especially since office printers are sometimes labeled as multifunction printers (MFPs) while production printers are often described as commercial or digital presses.

As a certified print vendor and Xerox partner, we’ve worked with organizations of all sizes, including small offices and print shops, and we’ve seen how important it is to choose the right category. Picking the wrong type of printer can lead to overspending on unnecessary features or, worse, dealing with a machine that can’t handle your workload or deliver adequate quality.

Working from home has become a regular part of many people's lives, and having the right tools can make or break your productivity. One of the most important pieces of equipment in any home office is a reliable printer. After all, nothing can derail your workday faster than a printer that has decided it won’t print—especially when you need it the most!

Whether you’re printing documents for work, scanning important paperwork, or even just making copies, you need a printer that can handle all your needs without taking up too much space, breaking the bank, or breaking down at the most inconvenient moment. But with so many options out there, how do you pick the right one?