If only buying a new office printer were as cheap as one might hope.

Unfortunately, a high-quality printer is more expensive than one might think.

This is especially the case when you’re dealing with commercial or production-grade machines. These can easily cost thousands or even tens of thousands of dollars.

If you’ve started shopping and found the machine you need, you’re likely wondering how you’ll pay for it and what your options are.  

Fortunately, you have multiple payment options at your disposal, so you don’t have to take on such a hefty short-term business cost if you don’t have the financial means or desire to do so.   

As print vendors, we’ve worked with customers for over 35 years to help them find not just the right printer, but also the smartest way to pay for it.

Did you know that the average employee prints 34 pages a day? And of those 34 pages, 17% of them go to waste? 

That statistic, courtesy of Offix, is one of the reasons why you could be overpaying for printing.

Most businesses, schools, and organizations spend more on printing than they realize. And it’s not just paper that’s wasted; it’s also time, supplies, and avoidable service headaches.

With unmanaged printing expenses eating up as much as 3% of a company’s annual revenue, it’s clear that this is an opportunity to improve your business’s bottom line.

At STPT, we’ve spent nearly 40 years helping companies get their printing under control. And in that time, we’ve seen the same three problems crop up again and again behind inflated printing bills.

The modern office printer has evolved far beyond basic scanning and copying. It’s now a productivity hub that can automate workflows, integrate with the cloud, and tighten security across your organization.

But when every manufacturer claims their platform is “the most advanced,” it can be hard to tell who is telling the truth. Two of the biggest names are the Xerox App Gallery and Konica Minolta’s MarketPlace. Both platforms promise to streamline your workflow with customizable apps that sit right on your printer’s touchscreen.

So, how do you know which actually helps your business run smoother?

As print experts who’ve spent years helping businesses choose, implement, and support Xerox devices, we know what these app ecosystems are capable of. And while we work primarily with Xerox technology, we believe every business deserves a clear, honest breakdown to help them make the right choice.

Inflation affects everything, from groceries to gas to office technology. If you're a business, school, hospital, or any organization trying to upgrade or replace your printers, you already know this. Prices are higher. Delivery timelines are longer. And budgets are tighter than ever.

But inflation doesn't mean you're stuck overpaying or settling for a less-than-ideal machine. As print vendors who help organizations like yours find the right printers every day, we know how to help you navigate rising prices while still getting what you need.

Below are three proven tips to help you make a smart printer investment (even during inflation) and position your print environment for long-term savings.

Want to take advantage of year-end tax savings? Download our free 2025 Section 179 Printer Tax Savings Guide to learn how a new printer could qualify for a major deduction.

Printing is one of those things that quietly eats into your budget. You often don’t realize it until toner bills rise, supply closets overflow, and your IT team is repeatedly fixing jammed printers. For schools, hospitals, law firms, and busy offices, printing costs can take up 1-3% of yearly revenue. That’s thousands or even hundreds of thousands of dollars that could be better used elsewhere.

Many print vendors (like us) often see this issue. Businesses and organizations struggle to track their printing expenses accurately and identify areas where costs are being wasted.

If you’re managing dozens of printers and struggling to get a clear picture of who’s printing what, print management software might be the missing piece you’ve been looking for. It can help you not only print less, but also print smarter.