The modern office printer has evolved far beyond basic scanning and copying. It’s now a productivity hub that can automate workflows, integrate with the cloud, and tighten security across your organization.

But when every manufacturer claims their platform is “the most advanced,” it can be hard to tell who is telling the truth. Two of the biggest names are the Xerox App Gallery and Konica Minolta’s MarketPlace. Both platforms promise to streamline your workflow with customizable apps that sit right on your printer’s touchscreen.

So, how do you know which actually helps your business run smoother?

As print experts who’ve spent years helping businesses choose, implement, and support Xerox devices, we know what these app ecosystems are capable of. And while we work primarily with Xerox technology, we believe every business deserves a clear, honest breakdown to help them make the right choice.

Inflation affects everything, from groceries to gas to office technology. If you're a business, school, hospital, or any organization trying to upgrade or replace your printers, you already know this. Prices are higher. Delivery timelines are longer. And budgets are tighter than ever.

But inflation doesn't mean you're stuck overpaying or settling for a less-than-ideal machine. As print vendors who help organizations like yours find the right printers every day, we know how to help you navigate rising prices while still getting what you need.

Below are three proven tips to help you make a smart printer investment (even during inflation) and position your print environment for long-term savings.

Want to take advantage of year-end tax savings? Download our free 2025 Section 179 Printer Tax Savings Guide to learn how a new printer could qualify for a major deduction.

Printing is one of those things that quietly eats into your budget. You often don’t realize it until toner bills rise, supply closets overflow, and your IT team is repeatedly fixing jammed printers. For schools, hospitals, law firms, and busy offices, printing costs can take up 1-3% of yearly revenue. That’s thousands or even hundreds of thousands of dollars that could be better used elsewhere.

Many print vendors (like us) often see this issue. Businesses and organizations struggle to track their printing expenses accurately and identify areas where costs are being wasted.

If you’re managing dozens of printers and struggling to get a clear picture of who’s printing what, print management software might be the missing piece you’ve been looking for. It can help you not only print less, but also print smarter.

If your organization has more than one printer, you know things can get complicated pretty quickly. It can start with small things like one team printing differently than another, scanned documents being saved in different folders, and workflows relying on memory instead of process. And before you know it, you’ve lost track of time and your budget.

The challenge isn’t only about printing; it’s also about what happens to documents once they've been printed or scanned.

As a print vendor serving organizations across Texas and Southern Oklahoma, we’ve seen these patterns play out in offices, schools, healthcare networks, manufacturing facilities, and local government environments. The needs vary, but the root issue is often the same: the print environment isn’t functioning as a system. And when print and digital workflows don’t align, people work harder than they need to.

Are you a teaching professional struggling to find time between preparing course material, grading tests, and proofreading hundreds of papers? 

Or have you ever faced a language barrier with students or parents that made sharing important information challenging? 

If you’re using Xerox equipment, the Xerox App Gallery offers a multitude of apps that you can download onto your copier/printer. These apps can save you time, increase productivity, and even assist with language barriers. This allows you to focus on other matters that need your attention most, like your students. 

Below are the five best Xerox MFP apps for saving time and increasing productivity within the education environment.