If you walk into a growing business and see a different printer in every corner, with some new and some barely hanging on, you can usually guess what’s happening behind the scenes. It’s a situation where the print environment is managing the business, not the other way around.

And here’s a stat worth considering as you think about your office: organizations can waste up to 3% of their annual budget on unnecessary printing expenses. If your business doesn’t “own” the print environment, it can hurt your bottom line.

As businesses scale past 15+ devices, this problem will only get worse. A badly managed print environment can lead to costs rising, downtime becoming normal, IT getting buried in random printer tickets, and leadership starting to wonder, “Is this really the best we can do?”

Most offices spend time thinking about antivirus protection, suspicious emails, and passwords. But what about the office printer? It’s usually forgotten about until something goes wrong. And lately, things are going wrong.

According to the 2025 Quocirca Print Security Landscape report, 55% of organizations experienced at least one print-related data loss in the past year. Even more concerning: print security confidence among SMBs is declining as attacks become more frequent and more expensive, averaging nearly $1 million per breach.

When people talk about business revenue, they usually bring up sales strategies, marketing plans, or operational efficiency. Very rarely do they point to the printer in the corner of the office. But did you know your copier or printer plays a much bigger role in your revenue than you might realize?

Printing equipment can boost your marketing impact, operational cost savings, and bring entirely new revenue opportunities. And for many businesses, the key to unlocking that value starts with understanding how your current device is functioning in the bigger picture.

We have decades of experience helping companies evaluate their printing environments. We know that the right device and strategy can directly support growth. This blog breaks everything down in simple, practical terms, so you can see exactly how your printer affects your bottom line and how to maximize your return.

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Can you say for certain whether the documents you send through your office printer are 100% secure? Printers can seem harmless, but as they modernize, they behave much more like networked computers than simple office appliances. And like computers, they’ve become real targets.

In fact, according to Verizon’s 2025 Data Breach Investigations Report, exploitation of vulnerabilities now accounts for 20% of data breaches. Even more concerning is that 22% of those attacks targeted edge devices like printers and VPNs.

In other words, printers are no longer “set it and forget it” devices. They should be active parts of your security measures, and if they’re not properly protected, they can quietly become one of your biggest vulnerabilities.

As a print vendor, we specialize in securing print environments. And as Xerox partners, we know that the right security features can make all the difference.

If only buying a new office printer were as cheap as one might hope.

Unfortunately, a high-quality printer is more expensive than one might think.

This is especially the case when you’re dealing with commercial or production-grade machines. These can easily cost thousands or even tens of thousands of dollars.

If you’ve started shopping and found the machine you need, you’re likely wondering how you’ll pay for it and what your options are.  

Fortunately, you have multiple payment options at your disposal, so you don’t have to take on such a hefty short-term business cost if you don’t have the financial means or desire to do so.   

As print vendors, we’ve worked with customers for over 35 years to help them find not just the right printer, but also the smartest way to pay for it.